Job Summary:
The AP Clerk is responsible for processing invoices, reconciling internal expenses, and ensuring timely payments to vendors and employees. This role plays a key part in maintaining an excellent relationship with our business partners and employees.
Responsibilities:
- Process invoices, expense reports, and payment requests accurately and efficiently. Review and document all Electronic Debits. Insure proper approvals of all payments before processing.
- Review, reconcile, and receive proper documentation and approvals for all corporate credit cards.
- Process 1099s and insure compliance with all W9 requirements.
- Process all required Union Remittances in conjunction with our Union Programs.
- Reconcile vendor statements and resolve discrepancies in a timely manner.
- Invoice Customers and Pay Suppliers in conjunction with our MSP Program.
- Communicate with vendors and internal stakeholders regarding payment status and invoice inquiries.
- Maintain organized and up-to-date accounts payable files and records.
- Assist with month-end closing procedures, including accruals and account reconciliations.
- Assists in backing up other accounting roles as needed.
- Support internal and external audits by providing requested documentation and explanations.
- Identify opportunities for process improvements and contribute to the implementation of best practices within the accounts payable function.
.Qualifications:
- High school diploma or equivalent; College Degree in accounting or finance is preferred.
- 5 years proven experience in accounts payable or related accounting roles.
- Proficiency in accounting software and MS Office applications, especially Excel.
- Strong attention to detail and accuracy in data entry and record-keeping.
- Excellent organizational and time management skills.
- Effective communication skills, both written and verbal.
- Ability to work independently and collaboratively in a fast-paced environment.
- Familiarity with accounting principles and practices.
- Prior experience with Sage/Intact ERP is a plus.
- Physical Requirements: This position typically requires sitting for extended periods and performing repetitive tasks such as data entry. Occasional lifting of boxes or files may be required.
Work Environment: This position is located in our beautiful downtown Wheaton office and requires working from the office minimum 3 days a week.