Property Management Administrative Assistant
Company Description
We are a full service residential and commercial real estate brokerage located in Star, Idaho. Our comprehensive array of services includes everything from traditional property management, home owners association management, real estate development to complete brokerage services.
Job summary: To provide prompt and efficient executive level administrative support for Property Management department. This position will be part of team that is responsible for the day to day operations of one of the largest scattered site rental property portfolio's on the west side of Cleveland.
Summary of essential job functions:
-This individual is responsible for administrative support for the functions of the Property Management Department and the Company overall.
-Set up and maintain accurate files and records that may be easily accessed by all. This would include but not be limited to the following:
Maintain correspondence files.
-Setup and establish lease files and brokerage agreement files
-Handle correspondence, telephone contacts, and incoming mail, including confidential materials, in a professional and expedient manner. Administer e-mails, send and forward to appropriate people.
-Type and/or compose letters, meeting agendas, meeting minutes, purchase orders, contracts, memos, variances, narratives, vendor contracts, brokerage agreements, Letters of Intent and construction contracts as directed.
-Photocopying, faxing, scanning and file administration as needed.
-Assist the Property Management department with investor reports, projects and presentation. Organize, research, and gather required data as necessary. Provide assistance in preparing materials, compiling statistical information, and other special projects as required.
-Must be proficient in Google Drive, MS Word and Excel, and other similar computer programs. Use of various software packages and visual aids to produce accurate documents, presentation materials, charts and graphics (type, proof, organize, design, create fonts, layout, etc.) within established deadlines.
-Assemble and distribute all lease documents received. Scan all lease documents into our network and prepare maintain the tenant lease file. Accuracy and timeliness is extremely important to this process.
-Greet visitors, screen incoming calls, schedule appointments, maintain calendar and play an active role in organizing and prioritizing its activities.
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Qualifications:
Previous office experience preferred
Experience with Microsoft Office programs (Outlook, Word, Excel, Access, Power Point)
Strong work ethic, positive attitude, and good judgement
Desire to work as part of a team with a strong focus on client needs
Excellent communication and listening abilities
Organizational skills; ability to manage projects effectively and on-time
Ability to exercise discretion and maintain confidentiality
Analytical and detail-oriented
Ability to handle multiple tasks/assignments
Punctual attendance
Additional Information
Schedule will fluctuate Monday through Thursday from 9am through 5pm, Fridays 9am to 4pm with 1 hour lunch break.
Pay starting at $18/hr depending on experience.
Job Type: Part-time
Pay: $20.00 - $24.00 per hour
Expected hours: 34 per week
Schedule:
Day shift
Monday to Friday
No weekends
Work Location: In person