Electrical contracting and Service Company
Employment Type: Full-time
Reports To: Operations Manager or Owner. This is an In-Office Position
About Us:
We are a fast-paced, customer-focused electrical contracting company specializing in residential and commercial service work and new construction on Kauai for the past 15+ years. We pride ourselves on delivering high-quality electrical services with professionalism and reliability. As we continue to grow, we are looking for an organized and proactive team member to manage our job scheduling and customer communications.
Position Summary:
The Administrative Professional / Project Coordinator plays a critical role in ensuring the smooth day-to-day operation of the company. This position is responsible for answering phone calls, coordinating and scheduling service jobs, communicating with customers and field crews, and supporting project tracking and documentation.
Key Responsibilities:
Answer and route incoming phone calls professionally and efficiently
Schedule service calls and coordinate technician availability
Communicate with customers to confirm appointments, gather job details, and provide updates
Dispatch electricians and ensure they have job scope, materials, and directions
Maintain daily, weekly, and long-term job schedules
Assist with marketing efforts
Track job progress and update project records in software (e.g., QuickBooks, ServiceTitan, Jobber, or similar)
Assist with permitting and inspection scheduling, when required
Support invoicing and payment collection as needed with bookkeeper
Perform general administrative duties, such as filing, data entry, and office organization
Coordinate with vendors or suppliers to order materials as needed
Qualifications:
2+ years of administrative or coordination experience, preferably in construction or trade services
Excellent communication and customer service skills
Strong organizational skills and attention to detail
Ability to multitask and prioritize in a fast-paced environment
Proficient with office software (Microsoft Office, Google Workspace) and scheduling tools
Experience with construction or field service software is a plus (e.g., Jobber, ServiceTitan, Buildertrend, etc.)
Knowledge of basic electrical service terminology is a bonus
Willing to train the right individual
Work Hours & Compensation:
Monday to Friday, 8am-4pm. This is an in-office position.
Competitive pay based on experience
Benefits: health insurance, holidays
How to Apply:
Please reply to this Ad with your resume and a brief cover letter outlining your experience and why you’re a great fit for this role.
Mahalo.