Administrative Assistant

Description We are seeking a dedicated onsite Administrative Assistant to join a non-profit organization in Honolulu, Hawaii. This role demands a detail-oriented individual adept at managing multiple tasks and deadlines. As an integral part of the dynamic team, you will be expected to effectively manage correspondence, schedule appointments, prepare reports, and maintain an organized filing system. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. To apply for this opportunity, please call us at 808-531-0800.Responsibilities Answer and direct calls and emails received, providing information about our organization and projects Manage and maintain the calendars of the executive project manager and chief executive officer Schedule and coordinate meetings, ensuring all necessary materials are prepared and distributed Take detailed notes during meetings and distribute them as necessary Process, collate, and distribute mail in a timely manner Draft and edit various communications, including memos, emails, invoices, reports, and other correspondence Maintain both electronic and physical filing systems, ensuring they are up-to-date and easily accessible Assist in simple bookkeeping tasks under the direction of the executive project manager Utilize technology skills, including Microsoft Office (Word, Excel, PowerPoint), Zoom, and Google Workspace, to carry out tasks efficiently Collaborate with other administrators, support personnel, and management regularly, ensuring seamless operations.Requirements Experience of at least three years in an administrative assistant role within the non-profit industry Proficient in handling inbound calls and email correspondence Ability to manage calendars and schedule appointments Advanced proficiency in Microsoft Office Suite, including Excel, Outlook, Word, and PowerPoint Experience in coordinating meetings and taking meeting minutes Ability to prepare materials for meetings and presentations Experience in mail processing and composing correspondence Knowledge of report generation and writing memoranda Proficiency in using Zoom and Google Suite for virtual meetings and collaborations Adept at multitasking and prioritizing tasks in a fast-paced work environment Strong written and verbal communication skills Excellent organizational skills and attention to detail Ability to work independently and as part of a team Demonstrated commitment to maintaining confidentiality and handling sensitive information with discretion.TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .