Haleakalā Waldorf School – Business Manager (Temporary Position)
Position Summary:
Haleakalā Waldorf School is seeking a skilled and mission-aligned Business Manager for a temporary position to help lead the financial and operational functions of our school. This role plays a vital part in maintaining the fiscal health and organizational integrity of our nonprofit institution while supporting faculty, staff, and families with clarity, transparency, and care.
The Business Manager oversees accounting, human resources, budgeting, contracts, and compliance, accounts payable, and reports directly to the Head of School. The ideal candidate brings a strong financial background, excellent organizational skills, and a collaborative spirit grounded in the values of Waldorf education and the spirit of Aloha.
Key Responsibilities:
Finance & Accounting
Maintain accurate financial records and ensure compliance with 501(c)(3) nonprofit standards
Create payroll and process all related tax filings, benefits remittances, and year-end reporting (W-2, 1099, etc.)
Prepare financial reports for the Board of Trustees and Head of School
Reconcile bank accounts, credit cards, and deposits;
Oversee the annual audit and support preparation of Form 990
Establish and manage merchant and credit card processing accounts
Budget Maintenance
Support the school’s annual budget process with guidance from the Head of School
Maintain a balanced, board-approved budget
Human Resources
Manage hiring paperwork, orientation, and personnel records for employees
Coordinate benefits enrollment, COBRA, and retirement plan management
Track employee leave, generate employment agreements, and respond to staff inquiries
Ensure compliance with employment laws and required postings
Contracts, Insurance & Facilities
Maintain and manage service/vendor contracts, insurance policies, and risk management procedures
Process TDI and Workers’ Compensation claims; support insurance audits
Provide oversight and organization of facility security systems and tech support
Compliance & Organizational Support
Maintain Policies & Procedures Manual and ensure staff acknowledgments
Submit required local, state, and national reports and surveys (AWSNA, HAIS, NAIS, DOL, etc.)
Support the school’s strategic vision and alignment with Waldorf values
Qualifications:
Strong experience in nonprofit finance, HR, and operations (school experience preferred)
Proficiency in QuickBooks and Microsoft Office
Understanding of compliance requirements for nonprofit organizations and employees
Ability to manage complex tasks with integrity, professionalism, and clear communication
Collaborative mindset and ability to work in a mission-driven environment
Flexibility and ability to easily context switch in a fast paced environment
Preferred Qualities:
Warm, grounded presence with strong leadership and follow-through
Excellent communication and problem-solving skills
Comfortable navigating financial systems and explaining them to others
Respect for Waldorf pedagogy and a willingness to engage in the school’s cultural life
Compensation:
This is a temporary, full-time, salaried position with benefits available to eligible employees. Compensation is based on experience and qualifications. The role is campus-based, Monday through Friday, with occasional weekend or evening meetings or activities required.