Job Details

ID #54255933
Estado Hawaii
Ciudad Hawaii
Full-time
Salario USD TBD TBD
Fuente Hawaii
Showed 2025-07-31
Fecha 2025-07-31
Fecha tope 2025-09-29
Categoría Contabilidad/finanzas
Crear un currículum vítae
Aplica ya

Haleakalā Waldorf School – Business Manager (Temporary Position)

Hawaii, Hawaii, 96801 Hawaii USA
Aplica ya

Haleakalā Waldorf School – Business Manager (Temporary Position)

Position Summary:

Haleakalā Waldorf School is seeking a skilled and mission-aligned Business Manager for a temporary position to help lead the financial and operational functions of our school. This role plays a vital part in maintaining the fiscal health and organizational integrity of our nonprofit institution while supporting faculty, staff, and families with clarity, transparency, and care.

The Business Manager oversees accounting, human resources, budgeting, contracts, and compliance, accounts payable, and reports directly to the Head of School. The ideal candidate brings a strong financial background, excellent organizational skills, and a collaborative spirit grounded in the values of Waldorf education and the spirit of Aloha.

Key Responsibilities:

Finance & Accounting

Maintain accurate financial records and ensure compliance with 501(c)(3) nonprofit standards

Create payroll and process all related tax filings, benefits remittances, and year-end reporting (W-2, 1099, etc.)

Prepare financial reports for the Board of Trustees and Head of School

Reconcile bank accounts, credit cards, and deposits;

Oversee the annual audit and support preparation of Form 990

Establish and manage merchant and credit card processing accounts

Budget Maintenance

Support the school’s annual budget process with guidance from the Head of School

Maintain a balanced, board-approved budget

Human Resources

Manage hiring paperwork, orientation, and personnel records for employees

Coordinate benefits enrollment, COBRA, and retirement plan management

Track employee leave, generate employment agreements, and respond to staff inquiries

Ensure compliance with employment laws and required postings

Contracts, Insurance & Facilities

Maintain and manage service/vendor contracts, insurance policies, and risk management procedures

Process TDI and Workers’ Compensation claims; support insurance audits

Provide oversight and organization of facility security systems and tech support

Compliance & Organizational Support

Maintain Policies & Procedures Manual and ensure staff acknowledgments

Submit required local, state, and national reports and surveys (AWSNA, HAIS, NAIS, DOL, etc.)

Support the school’s strategic vision and alignment with Waldorf values

Qualifications:

Strong experience in nonprofit finance, HR, and operations (school experience preferred)

Proficiency in QuickBooks and Microsoft Office

Understanding of compliance requirements for nonprofit organizations and employees

Ability to manage complex tasks with integrity, professionalism, and clear communication

Collaborative mindset and ability to work in a mission-driven environment

Flexibility and ability to easily context switch in a fast paced environment

Preferred Qualities:

Warm, grounded presence with strong leadership and follow-through

Excellent communication and problem-solving skills

Comfortable navigating financial systems and explaining them to others

Respect for Waldorf pedagogy and a willingness to engage in the school’s cultural life

Compensation:

This is a temporary, full-time, salaried position with benefits available to eligible employees. Compensation is based on experience and qualifications. The role is campus-based, Monday through Friday, with occasional weekend or evening meetings or activities required.

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