Office Associate II - Central FilesAugusta , Maine , United States | Administrative and Office Support | Full-time Apply by: June 7, 2024 Apply with Linkedin ApplyJob Class Code: 6542Grade: 13Salary: $16.80-23.25Opening: May 24, 2024Closing: June 7, 2024The Secretary of State, Bureau of Motor Vehicles is seeking candidates for an Office Associate II position in the Central Files Unit within the Division of Administrative Services. This position is responsible for processing and verification of information that has been indexed into our document management system. Indexing of data is performed by using Oracle/Kofax software. This position processes a high volume of data and requires independent judgment, effective problem solving, and exceptional attention to detail. This position is part of the team responsible for entering the Maine Motor Vehicle Exam, History and Electronic Registrations. A typical day involves:
Accurate and rapid entry of data in standard form, scanning documents and validation/export.
Running and researching error reports and correcting entries in accordance with established procedures.
Validating and verifying electronically imaged documents, ensuring that key words are correct and complete.
Entering thousands of documents per year and processing a high volume of data.
Researching and providing copies to other sections within the Bureau of Motor Vehicles that may be used within or sent to other state or municipal agencies.
Occasional training to others and assisting with coverage in the Central files, Numerics, and the Bureau’s multiline switchboard phones when needed.
In order to be successful, you must have:
Knowledge of the principles, practices, and equipment used in graphics, illustration, and publication work to effectively present information to individuals/groups.
Ability to create and use varied correspondence formats and compose standard business correspondence.
Ability to prepare standard reports.
Ability to stay current and understand, discuss, explain, and apply applicable laws, rules, regulations, policies, procedures, paperwork, and terminology.
Ability to apply to routine individual cases an explanation and interpretation of applicable rules, regulations, policies, procedures, codes, and/or documentation requirements.
Ability to exercise good judgment in appraising situations and determining facts, detecting errors and irregularities, and taking appropriate action in accordance with established procedures.
MINIMUM QUALIFICATIONS:
Training, education, or experience in office and administrative support work that demonstrates:
Competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks
Ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.
For more information or questions, please contact:Jennifer Wilson ([email protected]) or call (207) 624-9012.Why join our team?No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
Retirement Plan – The State contributes the equivalent of XX% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
State employees are eligible for an extensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.Thinking about applying?Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.