Vacancy caducado!
Job Description: Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.Job Responsibilities Typically supervises or oversees the work of student employees and other Technical & Administrative Support staff. Typically reports to dean or vice president level. Represents executive and department to the public, employees, and students. Establishes priorities for inquiries; brings inquiries to resolution and/or delegates appropriately to ensure proper handling. Oversees planning unit administrative processes and coordinates internal and external communications. Coordinates multifaceted calendar of appointments including the determination of appropriate meeting length, location, and participants. Coordinates or completes special projects. Represents executive in meetings and/or committees. Acts in the absence of administrator to perform high level administrative duties. Researches and analyzes complex problems and provides recommendations for resolution. Develops and monitors protocol for handing and maintaining confidential materials. Prepares and monitors budget and other financial documents for a planning unit. Maintains accountability for budget expendituresRole Work is performed by applying established standards independently through a broad and deep knowledge base of the University acquired from several years of experience in a particular area. Serves as a resource and guide to others in the department and/or University in questions of policy and procedural issues, precedents, etc. Typically supervises or oversees the work of other TAS and/or student employees.Impact and Complexity Performs job responsibilities through use of specialized tools, job experience, and established standards. Typically organizes, sets priorities, schedules, and reviews work of student workers or volunteers. Fully responsible for effectively and independently handling all job responsibilities within scope of authority. Decisions and problems are varied, often complex, and involve multiple constituencies, often with competing priorities. Coordinates resources from other areas within the University and externally in order to achieve the appropriate outcome. Exercises sounds judgment in dealing with confidential information and maintains appropriate level of discretionDepartment Specific Responsibilities:Provides direct administrative support to the Executive Director by managing the Culinary Services office and overseeing all administrative processes; coordinating internal and external communications for the entire Culinary Services leadership team; and acts as a gatekeeper to the executive.
Provides direct administrative support to the Executive Director
Provides coordination and management of business policies and programs in order to effectively manage resources
Works collaboratively with the Executive Director and Directors on projects and process improvement strategies
Manages the Culinary Services office and oversees administrative processes for department staff
Coordinates internal and external communications; oversees hiring, training and scheduling student office workers
Coordinates multifaceted calendar of appointments for the Culinary Services leadership team including the priority of the meeting and the participants, rescheduling of meetings, meeting length and location; analyzes and completes special projects which meet established deadlines; and represents the department in meetings and/or committees as needed.
Evaluates operational processes and recommends guidelines for new and/or improved processes; ensures proper documentation is complete and communicates information to department staff
Develops and monitors proper protocol for handing and maintaining sensitive information and confidential materials and ensures effective communication with the department staff in this fast paced, ever-changing environment.
Oversees leave management for the department under the guidance of University Human Resources.
Establishes priorities for inquiries; brings inquiries to resolution and/or delegates appropriately to ensure proper handling. Researches analyzes complex problems and provides recommendations for resolution.
Oversees and coordinates access control for Auxiliaries for payroll processing system(s), student hiring system(s) and training.
Coordinates with key constituents to ensure policy and processes are followed to meet deadlines.
Provides training and support for payroll processing.
Supports the Division of Student Affairs ( DOSA ) diversity and inclusion efforts.
Minimum Qualifications: Knowledge of technical and practical administrative concepts, processes, and methods typicallyobtained by a high school degree or GED or equivalent and a minimum of 5 yearsadministrative support experience. An equivalent combination of education, training, andexperience is acceptable. Specific knowledge, certifications, and licensure will apply at theposition level.Preferred Qualifications: Valid driver’s licensePlanning Unit: Vice President for Student AffairsDepartment: Culinary ServicesApplicants may contact this person if they have questions about this position: Frank Pazzanese, [email protected] Type: full-time regularAdvertised Salary: The starting salary range is from $19.38 $24.70 per hour, dependent on education and prior experience while considering internal equity. Employees also enjoy a generous benefits package such as one meal per work shift, paid holidays, sick time, personal time, a tuition waiver up to 100% for self and dependents, a comprehensive insurance package (including but not limited to prescription, vision, dental, and life insurance), an excellent retirement plan with up to a 14% company contribution, a 12-week parental leave program, and more. Additional information is available at https://www.ohio.edu/hr/benefits.
Vacancy caducado!