GOVERNMENT OPERATIONS CONSULTANT III - 42003926 (FOR INTERNAL AGENCY EMPLOYEES ONLY) Date: Apr 5, 2024 Location: TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 826351 Agency: Agriculture and Consumer ServicesWorking Title: GOVERNMENT OPERATIONS CONSULTANT III - 42003926 (FOR INTERNAL AGENCY EMPLOYEES ONLY)Pay Plan: Career ServicePosition Number: 42003926 Salary: $48,140.46 - $52,954.20 Posting Closing Date: 04/08/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) GOVERNMENT OPERATIONS CONSULTANT III FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES FOOD, NUTRITION AND WELLNESS INTERNAL AGENCY OPPORTUNITY— ONLY CURRENT EMPLOYEES OF THE FLORIDA DEPARTMENT OF AGRICULUTRE AND CONSUMER SERVICES WILL BE CONSIDERED. CONTACT: Jerry Sego (850) 617-7454 MINIMUM REQUIREMENTS: A bachelor's degree from an accredited college or university and four (4) years of professional experience in systems analysis, management analysis, program planning, program research, program evaluation, or administrative work. A master's degree from an accredited college or university can substitute for one (1) year of the required experience. Professional or nonprofessional experience as described above can substitute on a year-for-year basis for the required college education.Requires possession of a valid Class E driver license. Please Note: There will be a numerically based work sample administered with an established minimum required passing score to all eligible candidates as part of the hiring process for this position. ATTENTION CANDIDATES To be considered for a position with the Florida Department of Agriculture and Consumer Services:
All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
Responses to Qualifying Questions must be verifiable in the Candidate Profile.
The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualifiedindividuals with disabilities are encouraged to apply. ADDITIONAL REQUIREMENTS: Must be willing to obtain additional training appropriate to job functions. Occasional travel within the state of Florida is possible. NOTES: Successful applicant must pass a background screening, including fingerprinting, as a condition of employment. JOB DUTIES: This position performs complex financial monitoring, grant management, and analysis of federally funded nutrition programs. Serves as the division’s assistant liaison for financial operations, division grant management. Assists in the preparation of the division’s federal program administrative and funding plans, to include: the federal State Administrative Expense (SAE), Summer Administrative Funds, Farmer’s Market Nutrition Program, The Emergency Food Assistance Program, and Commodity Supplemental Food Program. Assists with the preparation of the division's Legislative Budget Request (LBR) and operating budget annually; year-end procedures by setting up payables, verifying information and amounts are correct and current; recording certified forward for balances of grants/contracts, salaries, and Other Personal Services (OPS) liabilities payable after the end of fiscal year; updating grant/contract documents to reflect movement from current to certified status; and the preparation of the State Expenditure of Financial Assistance (SEFA) as requested. Assists in developing spending histories, forecasts, workload reports and other documentation for inclusion in budget requests; reviews proposed legislative budget requests/exhibits for accuracy and correctness. Advises division management of the status of program budgets and informs them of proper utilization of funds to reach program objectives. Monitors programs within the Division for auditing reporting requirements. Oversees and coordinates the recording of all Federal Agreements (awards) with USDA into the FDACS tracking system. This consists of gathering all documentation and accounting information of awards, tracking beginning dates, ending dates, monitoring, reconciling and closing. Communicates with management and sections within the Division about the status of all awards. Coordinates and manages advertisement, application, and selection process of division grant opportunities available to sponsors and recipient agencies Equipment Assistance Grant (EAG). Coordinates with the execution of the funding agreements, ensuring that proper accounting is set up. Administers the application and selection process, to include, drafting application language, determining selection criteria, coordinating submission process, and reviewing applications for sub-grantee awards in accordance with program regulations and policies. Develops and administers technical assistance and training to sponsors and recipient agencies concerning award implementation. Gathers required contract/grant deliverables and reports and maintains data files. Ensures program funding is allocated and expended prior to program deadlines. Submits reports as required. Serves as the division’s Purchasing Card (P-card) Assistant P-card Administrator. Submits P-Card Requests for the Division’s P-card holders and approvers to Bureau of Finance and Accounting (F&A). Reviews receipts and supporting documents as necessary and files P-card purchasing records in WORKS. Works with staff to clear charges in allotted time. Reconciles P-card expenditures for submission deadlines. Assists staff with compliance to the department’s purchasing card policies and procedures. Keeps the division abreast of all information related to the purchasing card communicated by the F&A. Provides P-card training to staff on schedule times and when needed. Assists with Advance Pay requests with F&A. Assist with processing expenditures for the division including, but not limited to, journal transfers, settlement agreements, contractual services and corrections for all programs. Monitors pending invoices for compliance with prompt payment compliance. Consults with staff and vendors as necessary to ensure proper and timely settlement of payment. Ensures supporting documentation is received and uploaded to support payments. Responsible for the maintenance of all payment and FLAIR transaction files used to document accounting transactions. Tracks all unpaid vouchers to ensure proper posting by the Florida Department of Financial Services (DFS). Provide information and support to the Program Director on requests from the Bureau of Finance and Accounting, the Florida Department of Financial Services, and division Contract Managers. Assists with the emergency management functions of the division during periods of disaster. Performs other related duties as required or assigned. KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of the principles and techniques of contract and grant management.
Knowledge of accounting principles.
Knowledge of the principles and techniques of effective communication.
Skill in team development.
Ability to collect, evaluate and analyze data relating to federal nutrition programs.
Ability to prepare correspondence and administrative reports.
Ability to utilize problem solving techniques.
Ability to multi-task.
Ability to plan, organize and coordinate work assignments.
Ability to establish and maintain working relationships as necessitated by the work.
Ability to effectively present information and respond to questions from stakeholders.
The Benefits of Working for the State of Florida
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal holiday each year;
State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
Retirement plan options, including employer contributions (For more information, please visitwww.myfrs.com;)
Flexible Spending Accounts;
Tuition waivers;
And more!
For a complete list of benefits, visitwww.mybenefits.myflorida.com.
For an estimate of the total compensation package for this position, please visit the“Total Compensation Estimator Tool”located above under the “Posting Closing Date.”
SPECIAL NOTES:
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Nearest Major Market:Tallahassee