GOVERNMENT ANALYST I - 37011470 Date: Aug 9, 2024 Location: TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32399 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 834080 Agency: Environmental ProtectionWorking Title: GOVERNMENT ANALYST I - 37011470Pay Plan: Career ServicePosition Number: 37011470 Salary: Annual Salary: $41,561.57 - $49,594.68 (Commensurate with experience) Posting Closing Date: 08/16/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) GOVERNMENT ANALYST I - 37011470 State of Florida Department of Environmental Protection Division of Waste Management Our Organization and Mission: The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem. The Work You Will Do: The Government Analyst 1 in the Division of Waste Management in Tallahassee will be responsible for providing analysis and support for the Petroleum Restoration Program (Program). The Responsibilities of this position include evaluating processes and procedures but are not limited to procuring supplies, managing the Program Administrator’s office, coordinating logistics and meetings for the program, coordinating travel, analyzing processes and guidance, and developing procedural improvements based analysis of processes and guidance. The position coordinates and assists in development of practices and guidance for Local Programs and Contracted entities to consistently apply Chapter 62-780, Florida Administrative Code (F.A.C.). The duties of the position are essential for the program and serves as the key liaison with industry to ensure proper program implementation and consistency with rules and policies. The Difference You Will Make: The Government Analyst works with the Program Administrator to plan activities and projects in line with DEP’s strategic objectives and find integrated solutions on a variety of organizational challenges. Additionally, the incumbent will help protect Florida’s unique environment by directing staff across the state in implementation of petroleum cleanup activities as outlined in Chapter 62-780, F.A.C. and the Program’s guidance and contract requirements. How You Will Grow: DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly. Where You Will Work: Tallahassee, Florida’s Capitol City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career. The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions (For more information, please click www.myfrs.com );
Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, visit www.mybenefits.myflorida.com .
Pay:Annual Salary:$41,561.57 - $49,594.68(Commensurate with experience)
Your Specific Responsibilities:
This position located in the Petroleum Restoration Program (PRP) in the Division of Waste Management will conduct organizational studies and evaluations on office procedures providing technical assistance and developing procedures to assist the Division of Waste Management to operate more efficiently and effectively.
The Petroleum Restoration Program encompasses the technical oversight, management, and administrative activities necessary to prioritize, assess, and cleanup sites contaminated by discharges of petroleum and petroleum products from stationary petroleum storage systems. These sites include those determined eligible for state funded cleanup using qualified contractors selected through competitive procurement or selected by the property owner or responsible party and state lead contractors under direct contract with the Department, as well as non-program or voluntary cleanup sites that are funded by responsible parties. The program budget exceeds $100 million each year. This position will be responsible for the following duties:
Performs special assignment research, designs, and maintains Excel tracking sheets, and prepares analyses and reports to improve the workflow and efficiency of PRP.
Gathers, records, and analyzes data pertaining to the program meeting its goals and metrics as set forth by the Division of Waste Management Business Plan and leadership directives. This includes recording and prioritizing all documents and projects sent to the program, routing to the appropriate personnel for review and signature, tracking the flow of documents when multiple reviews are needed, following up on outstanding items as due dates approach and checking in with assigned personnel to ensure acceptable turnaround times.
Reviews, organizes, compiles, and prepares correspondence, reports, and special assignments to ensure compliance with applicable administrative, and statutory and regulatory requirements. Lead coordinator for the annual program meeting and manages all associated logistical requirements such as location, class schedule, etc. Stays abreast of program and departmental developments, policies, and programs in order to provide guidance for response to the public. Coordinates with the Division Director’s office to stay up to date with procedures, policies, and directives of the Department. Responsible for developing process and mechanism for tracking PRP management requests for management-sanctioned program improvements. Analyze program operating practices, such as recordkeeping systems, reporting and/or tracking procedures, forms control, office layout, personnel and budgetary requirements, and performance standards. Makes recommendations to the Program Administrator for changes to improve workflow, implement cost reductions, and/or streamline processes.
Prepares purchase requisitions for the PRP and issues Purchase Orders (PO’s) through MFMP. Coordinates State P-Cards for PRP, clearing and reconciling charges. Reviews, pays, and reconciles expense information on PO’s and State P-Card purchases for staff with the purchasing section’s forms using Flair and P-card ageing reports. Tracks PRP’s operating budget and reconciles to ensure daily administrative and operational efficiency for the PRP. Maintains general office supply inventory for PRP and orders special equipment and supplies.
Performs administrative functions for the Petroleum Restoration Program. Processes Cost Change Orders in MyFloridaMarketplace, clerks, mails, and files program correspondence. Assists the Program Administrator by maintaining Outlook calendar items and scheduling/organizing/tracking meetings, workshops, conferences and appointments for PA and program staff and making travel arrangements for immediate staff members as needed. Arranges accommodations, travel, and itineraries and notes for meetings.
Coordinates travel arrangements and prepares Travel authorizations and vouchers for Program Administrator.
Performs other duties as assigned by supervisor.
Required Knowledge, Skills, and Abilities:
Knowledge and skills in principles and processes involved in business and organizational planning,
coordination, and execution.
Knowledge of MyFloridaMarketPlace processes and procedures. Knowledge for Sales Force State Travel
Management System Knowledge for Works purchasing card process.
Knowledge of state budgeting practices.
Knowledge regarding State purchasing procedures and State travel processes.
Knowledge of OCULUS and STCM preferred.
Skilled in using Microsoft Word, Excel, and PowerPoint. Ability to set up, sort, and evaluate
trends in Excel tables.
Ability to create purchase orders and process change orders in MyFloridaMarketPlace.
Ability to approve purchases in the purchasing card queue in FLAIR.
Ability to communicate effectively both verbally and in writing.
Ability to work with public officials, private organizations, and the general public in a professional and respectful manner.
Ability to organize and complete work assignments under pressure of time and shifting priorities.
Ability to work independently, as well as work well with others.
Ability to establish and maintain effective working relationships.
Required Qualifications:
Associate’s degree from an accrediting college or university and five years of verifiable related experience; or any combination of post-secondary education or verifiable related experience, as described above, for a total of seven years.
Other Job Related Requirements for this position:
Valid Driver License.
POSITION OF SPECIAL TRUST REQUIRMENT: This position is designated as a Position of Special Trust in accordance with DEP-422 (Positions of Special Trust or Responsibility). Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.
Contact Information:
Natasha Lampkin, Program Administrator
Petroleum Restoration Program
Email:[email protected]
Phone No. 850-245-7525
DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Nearest Major Market:Tallahassee