CLERK SPECIALIST - 48005143 Date: Nov 21, 2024 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforceoperations/humanresourcemanagement/forjobapplicants/everify) .Requisition No: 841881 Agency: Department of EducationWorking Title: CLERK SPECIALIST - 48005143Pay Plan: Student/Gradte AssntPosition Number: 48005143 Salary: 33,760.00-38,824.00 Posting Closing Date: 11/29/2024 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) Florida Department of Education Division of Public Schools Bureau/Office of Exceptional Education and Student Services Location: Tallahassee Turlington Building Clerk Specialist - (OPS) Salary: $15.00 / Hour Candidates are typically hired at the minimum salary. This advertisement may be used to fill multiple vacancies up to six months. Mission of the Bureau of Exceptional Education and Student Services The Bureau of Exceptional Education and Student Services (BEESS) administers programs for students with disabilities. Additionally, the Bureau coordinates Student Services throughout the state and participates in multiple inter-agency efforts designed to strengthen the quality and variety of services available to eligible students with disabilities. Office Contact Kaitlyn Williams, 850-245-0798 Job Description This position consists of a Clerk Specialist supervised by the Senior Educational Program Director in the Dispute Resolution and Monitoring (DRM) section of the Bureau of Exceptional Education and Student Services (BEESS). This position will work closely with the DRM section and the support staff from other sections. The person in this position is expected to perform highly responsible administrative work as related to the statutory regulations of the education profession in the State of Florida. This position requires excellent communication skills in dealing with the public, appointed commissioners, and members of both the legal and educational professions. This is a great opportunity for someone highly organized, detail-oriented, and can communicate effectively. This position is not approved for telework and must report to the location listed above. Duties and Responsibilities (Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.) The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:
Review requirements for publications, documents and forms in the bureau
Answer phones
Coordinate communication and scheduling for required activities
Assist with tracking and filing papers and electronic documents
Research materials for professional staff for conferences and meetings
Tracks and updates data systems in Excel
Who We’re Looking For
The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect the productivity and morale of the unity. Attendance is an essential function.
Knowledge, Skills, and Abilities
Ability to understand and apply Florida Statutes and FDOE rules and policies
Ability to communicate effectively verbally and in writing
Ability to plan, organize and coordinate work assignments
Ability to produce accurate and timely information under tight timeframes, balance multiple and competing priorities, and maintain goal-oriented behavior and performance expectations
Ability to establish and maintain effective working relationships with others
Knowledge of Microsoft Office software, including Outlook, Word, PowerPoint, and Excel
Minimum Qualifications:
This is a student position. The applicant must currently be a student and able to provide class schedule on request.
Ability to communicate effectively including verbal and written communication.
Ability to establish and maintain working relationships with multiple stakeholders
APPLICATION INFORMATION & REQUIREMENTS
Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:
Work History (entered with the most recent/current listed first):
Any and all State of Florida jobs
Any and all Florida University jobs
All periods of employment from high school graduation
Periods of unemployment
Gaps 3 months or more
Education
Volunteer Experience
Include supervisor names and phone numbers including current place of employment.
Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
It isunacceptableto use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.
If claiming Veteran’s Preference (https://www.dms.myflorida.com/content/download/130394/809960/2017-004AdministrationofVeterans) , candidate MUST attach supporting documentation (DD214).
If claiming Right to First Interview (https://www.flrules.org/gateway/ruleno.asp?id=60L-33.004&Section=0) , candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
All documentation is due by the close of the vacancy announcement.
If you experience problems applying online, please call the People First Service Center at (877) 562-7287
BENEFITS INFORMATION
OPS employees do not participate in state group insurance or the state retirement system.
OPS employees may participate in the State of Florida 457 Deferred Compensation Plan.
OPS employees may wish to inquire into the following state programs:
The “Florida Discount Drug Card” program: http://www.floridadiscountdrugcard.com
The “Cover Florida” Health Care Access program: http://www.coverfloridahealthcare.com
The “Florida Kid Care” Health Insurance program: http://floridakidcare.org
BACKGROUND SCREENING REQUIREMENT
It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.
SPECIAL REQUIREMENTS:
Selective Services System (SSS)
Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Selective Service website (http://www.sss.gov/) .
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.Location: TALLAHASSEE, FL, US, 32399 Nearest Major Market:Tallahassee