Real Estate Transaction Coordinator & Operations Manager (Orlando)
Full-Time Remote Position
Compensation: $50,000 - $60,000 annually
Benefits: Paid time off, professional development allowance
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SEEKING EXPERIENCED TRANSACTION COORDINATOR & OPERATIONS PARTNER
Established Orlando real estate practice (30+ annual transactions, growing to 50+) seeks experienced Transaction Coordinator to manage contract-to-close operations AND serve as operational partner supporting all aspects of a growing real estate business.
This is NOT traditional TC-only work. We need a proven real estate professional who can manage complex transactions while also handling client communication, lead management, and operational coordination for a busy team leader.
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REQUIRED EXPERIENCE
### Transaction Coordination Expertise:
- Minimum 3+ years active TC experience managing high-volume practices
- Proven track record coordinating 100+ transactions annually
- Experience managing 15+ simultaneous transactions
- Contract-to-close expertise including contingency management, timeline coordination, and vendor oversight
### Technical Requirements:
- 3+ years active transaction coordination experience
- Advanced CRM proficiency (Follow Up Boss preferred, but adaptable to new platforms)
- MLS systems expertise and transaction management software
- DocuSign, DotLoop, and digital closing platforms
### Communication & Client Management:
- Exceptional written and verbal English for direct client communication
- Strong phone presence for lead qualification and client consultation calls
- Experience representing high-producing agents to clients, lenders, and vendors
- Proven ability to manage inbound leads and convert inquiries to appointments
- Comfortable communicating AS the principal agent via text, email, and phone
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## CORE RESPONSIBILITIES
### Transaction Management (50% of role):
- Manage 25-40+ annual transactions from contract ratification to closing
- Coordinate inspections, appraisals, repairs, and final walkthroughs
- Communicate directly with lenders, title companies, and cooperating agents
- Manage contingency deadlines and ensure zero preventable transaction failures
- Handle complex transaction issues including repair negotiations, financing challenges, and closing delays
### Client Communication & Lead Management (30% of role):
- Handle inbound client inquiries and lead qualification calls
- Communicate AS the principal agent in texts, emails, and phone conversations
- Schedule consultations and appointments for qualified prospects
- Provide transaction updates and manage client expectations throughout closing process
- Serve as primary point of contact for existing clients and new inquiries
### Operational Support & Coordination (20% of role):
- Coordinate weekly video shoots and content creation logistics
- Handle calendar management and appointment scheduling
- Support business operations as the principal agent focuses on high-level activities
- Manage vendor relationships and coordinate service providers
- Handle MLS updates, listing management, and market research
- Provide weekend coverage for urgent client and transaction issues
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## WHAT WE OFFER
### COMPETITIVE COMPENSATION:
- Base Salary: $50,000 - $60,000 (based on experience level)
### PROFESSIONAL ENVIRONMENT:
- Fully remote position with professional autonomy
- Modern technology stack and efficient systems
- Direct partnership with experienced, growing real estate professional
- Growth trajectory as practice scales operations
- Occasional weekend coverage for urgent closing issues
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## IDEAL CANDIDATE PROFILE
### YOU HAVE:
- 3+ years managing high-volume real estate transactions
- Strong phone skills and experience with lead qualification/conversion
- Experience coordinating complex deals (new construction, short sales, cash transactions)
- Proven track record communicating as/for high-producing agents
- Comfortable with varied operational tasks beyond traditional TC work
### YOU WANT:
- Stable, predictable income without the feast-or-famine agent cycle
- Varied responsibilities beyond traditional transaction coordination
- Partnership role with successful agent who values operational excellence
- Professional growth in a dynamic, growing real estate business
- Autonomy and responsibility in managing both transactions and business operations
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## PROFESSIONAL REQUIREMENTS
### HOME OFFICE SETUP:
- Dedicated professional workspace suitable for confidential client calls
- Reliable high-speed internet and backup connectivity
- Professional phone system and video conferencing capability
- Quiet environment for transaction coordination calls
### AVAILABILITY:
- Monday-Friday business hours with reliable responsiveness
- Occasional weekend availability for urgent closing issues
- Flexible schedule within business needs and transaction demands
- Orlando area residency preferred for occasional in-person coordination
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## APPLICATION REQUIREMENTS
### SUBMIT THE FOLLOWING:
1. Resume highlighting specific transaction coordination experience including:
- Number of transactions coordinated annually
- Types of transactions managed (resale, new construction, etc.)
- CRM and technology platforms used
- Specific achievements in transaction management
2. Cover Letter addressing these specific questions:
- Describe your experience managing multiple complex transactions simultaneously
- Give an example of how you've successfully represented another agent in client communications
- How comfortable are you with varied operational tasks beyond traditional TC work?
- What systems do you use to ensure zero critical deadlines are missed while juggling multiple responsibilities?
3. Professional References from recent employers who can verify:
- Transaction volume and complexity handled
- Problem-solving abilities and client service approach
- Reliability and professional communication standards
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## INTERVIEW PROCESS
1. Application Review - Response within 48 hours for qualified candidates
2. Phone Interview - 20-30 minute discussion of experience and fit
3. Video Interview - Detailed discussion of transaction scenarios and approach
4. Reference Verification - Confirmation of experience and performance
5. Final Decision - Offer extended within one week of completion
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## NOT A FIT IF:
❌ Limited transaction coordination experience (under 2 years active)
❌ Uncomfortable with phone communication or lead qualification calls
❌ Want traditional TC-only responsibilities without operational variety
❌ Strict 9-5 availability with no weekend flexibility
❌ Unprofessional home office setup or environment
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## READY TO ADVANCE YOUR TC CAREER?
This role offers experienced transaction coordinators the opportunity to manage higher-volume, more complex transactions while building long-term career growth in a stable, professional environment.
If you're a proven transaction coordinator ready to take on closing management responsibilities and work with sophisticated clients, we want to hear from you.
Apply today - interviews beginning immediately for qualified candidates.
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Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, religion, gender, sexual orientation, age, disability, or any other protected class.
Note: Real estate license not required. MLS access will be provided through principal agent.