# Licensed Real Estate Assistant/Transaction Coordinator
## Full-Time Position - Orlando Area
### THE OPPORTUNITY
Join a successful real estate business as the key person who transforms operations from good to great. This isn't just an assistant role - you're the operational backbone that allows a top-producing agent to focus on what generates revenue while you handle everything else.
### ABOUT THE BUSINESS
- Established real estate practice with 30+ transactions annually
- Growing digital presence (YouTube, Instagram, Facebook)
- Clear growth trajectory toward 50+ transactions annually
- Modern systems and processes, not stuck in old-school methods
- Owner focused on scaling smart, not just bigger
### THE ROLE: YOUR IMPACT
You'll be the operational backbone that handles everything the principal agent shouldn't be doing during business hours, plus provides coverage for urgent matters that arise on weekends. This role combines high-level transaction coordination with executive assistance.
### PRIMARY RESPONSIBILITIES
#### Transaction Coordination & Client Care (60% of role)
- Manage contracts from ratification to closing
- Deliver exceptional 5-star client service as an extension of the principal agent
- Proactively solve problems through direct phone calls when texting isn't enough
- Coordinate inspections, appraisals, repairs, final walkthroughs
- Chase down documentation, updates, and deadlines
- Communicate with lenders, title companies, other agents
- Handle client concerns and provide reassurance during stressful transaction moments
- Ensure zero transactions fall through preventable issues
- Handle MLS updates and listing management
#### Client Inquiry Management & Executive Support (30% of role)
- Respond to client inquiries as the principal agent via text/email using established scripts and AI tools
- Manage inbound requests from people who already know and respect the principal's expertise
- Assess client readiness and current situation through professional conversations
- Schedule consultations and property viewings for qualified prospects
- Make phone calls that require English proficiency and real estate knowledge
- Handle ongoing client communication and follow-up
- Manage calendar and daily operations
- Support content planning and market research
- Coordinate with virtual team members (editors, VAs)
#### Growth Support (10% of role)
- Research properties for content creation
- Support lead generation and follow-up systems
- Help implement new business development initiatives
- Occasional weekend coverage for urgent matters
### REQUIRED QUALIFICATIONS
- Florida Real Estate License (active and in good standing)
- 2+ years transaction coordination experience
- Exceptional English communication (written and verbal)
- Comfortable representing the principal agent in text/email communications
- Technology proficient (CRM systems, MLS, DocuSign, AI tools)
- Professional home office setup with reliable internet, computer, and quiet environment
- Detail-oriented with follow-through
- Available for occasional weekend work
### PREFERRED QUALIFICATIONS
- Experience with high-volume real estate operations
- Strong phone presence and client service skills
- Ability to calm stressed clients and solve problems independently
- Familiarity with content marketing/social media
- Previous experience supporting top-producing agents
- Knowledge of Orlando market area
- Ability to work independently with minimal supervision
### WHAT MAKES THIS ROLE DIFFERENT
- Direct impact: Your success directly enables business growth
- Modern approach: Working with digital marketing, not just traditional real estate
- Growth potential: As the business scales, your role and compensation grow
- Autonomy: Trusted to make decisions and run operations
- Flexibility: Some remote work possible, flexible scheduling within business needs
### COMPENSATION & BENEFITS
- Salary: $50,000 - $60,000 annually (based on experience)
- Performance bonuses:
- $250 per transaction over 30 annually
- $2,500 bonus when business reaches 40 transactions/year
- $5,000 bonus when business reaches 50 transactions/year
- Paid time off: 8 federal holidays + 10 PTO days (Year 1), 15 PTO days (Year 2+)
- Professional development: $1,000 annual allowance
- Flexible remote work environment
Note: MLS dues, license fees, and professional insurance are candidate's responsibility
### THE IDEAL CANDIDATE
You're a licensed real estate professional who's tired of the feast-or-famine agent life but loves the industry. You want to use your knowledge and skills in a stable, growing environment where your organizational abilities are valued and rewarded.
You thrive on making systems work smoothly and get satisfaction from knowing that your work directly impacts someone else's success. You're comfortable being the voice and personality of the business when clients need reassurance or problems need solving. You're not looking to be micromanaged - you want to be trusted to handle things properly and represent the business with excellence.
### GROWTH TRAJECTORY
This role is designed to evolve. As the business grows from 30 to 50+ transactions annually:
- Year 1: Master current operations, prove systems
- Year 2: Lead operational expansion, possible team management
- Year 3+: Senior operations role, potential partnership discussions
### IMMEDIATE IMPACT GOALS (First 90 Days)
- Take over 100% of transaction coordination (eliminate outsourcing)
- Handle 80% of client inquiries using established systems and professional communication
- Reduce principal's daily task load by 50%
- Implement systems for weekend coverage
- Support content creation workflow
- Establish communication protocols with existing team
### APPLICATION PROCESS
#### To Apply, Send:
1. Resume highlighting transaction coordination experience
2. Cover letter answering these questions:
- Why are you looking to transition from agent to operations role?
- Describe your experience managing multiple transactions simultaneously
- How would you handle a situation where a closing is at risk due to lender delays?
- What systems do you use to ensure nothing falls through cracks?
3. References from previous brokers or clients who can speak to your operational abilities
#### Interview Process:
- Phone screening (20 minutes)
- In-person interview (1 hour)
- Working interview (half day shadowing current operations)
- Reference checks
- Decision within one week
### START DATE
Immediate availability preferred. Flexible for the right candidate.
### LOCATION
Remote position with occasional in-person meetings. Candidate must have professional home office environment suitable for client phone calls and video meetings. Orlando area preferred for occasional face-to-face coordination.
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### READY TO MAKE THE JUMP?
This is your chance to use your real estate knowledge in a stable, growing environment where your skills are the foundation of success, not just one more agent competing for leads.
If you're ready to be the person who makes everything work smoothly while building something bigger than yourself, we want to hear from you.
Apply today - interviews starting immediately.
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Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, religion, gender, sexual orientation, age, disability, or any other protected class.