Job Title: Bilingual Office Secretary
Job Description:
We are seeking a highly organized and detail-oriented Bilingual Office Secretary to join our team. The ideal candidate will be responsible for managing daily administrative tasks, maintaining records, and ensuring smooth office operations. This role requires proficiency in [specify languages], strong communication skills, and the ability to multitask effectively.
Key Responsibilities:
Handle incoming calls, emails, and correspondence in both languages.
Manage office calendars, appointments, and scheduling.
Maintain accurate records of orders, invoices, and financial transactions.
Use QuickBooks for bookkeeping, invoicing, and expense tracking.
Organize and maintain office files, documents, and records.
Assist with general administrative tasks, including data entry and report preparation.
Communicate with vendors, clients, and team members to ensure smooth operations.
Perform other duties as assigned to support office efficiency.
Requirements:
Bilingual in english and Spanish spoken and written).
Proficient in Microsoft Office (Word, Excel, Outlook) and other computer applications.
Experience using QuickBooks for bookkeeping and accounting tasks.
Strong organizational and time management skills.
Excellent verbal and written communication abilities.
Ability to multitask and work independently in a fast-paced environment.
Prior experience as a secretary, office assistant, or administrative role is a plus.
Benefits:
Competitive salary based on experience.
Paid time off and holidays.
Professional growth opportunities.
Supportive and dynamic work environment.
If you are a motivated and detail-oriented professional looking to contribute to a growing company, we’d love to hear from you!