Busy Business Owner. (Real Estate / Development and Construction)
In need of a personal assistant in the Brickell area (Office and Home).
I would love to find a detail-oriented, and experienced assistant who is highly organized, polite, trustworthy, reliable, and can keep up with my busy work schedule. Must be flexible and someone who generally loves helping out as needed. Reliable transportation is a MUST Must be able to pass a background check. And living near is a plus.
The Office Part of this role is you must have some basic office skills, interpersonal skills to relay messages and directive to other team members, be good at excel and (live-sheets) new techs, new trends, new ways of doing administration work. (fully digital, hardly any papers to deal with) – if so, scan and digitize. May assist in new hirings as needed
The Household Part of this role you must be a Jack or Jill of all trades, you have an aesthetic eye, enjoy bringing order to all spaces, and be fulfilled by domestic organizational responsibilities as a whole. A typical day may consist of packing and unpacking luggage, cleaning/organizing closets, fridges etc. logging inventory, creating detailed spreadsheets, managing shipping and receiving, and other administrative functions with care and expertise. Manage a cleaning person, manager and keeping a small place ready for guest arrivals and accommodation ready.
Some Sample Duties/Traits:
Manage my inbox including drafting and sending emails
Scheduling appointments (Business and or Personal Appointments, etc.)
Managing my calendar and to-do list
Ability to run errands for me
Shopping, mailing off cards, grocery shopping, dry-cleaning, etc etc)
Manage my social media accounts and Inbox
Ability to research
Make calls and follow up on my behalf
Mail off and create Thank you cards
Taking my car to get washed and/or serviced at the dealership.
Create pre-note research before meetings
Other administrative tasks as needed and household assistance as needed
Handling and printing important documents
Answering phone calls
Organizing travel and itineraries
Organizing and planning meetings
Various ad hoc requests
Personal errands
Business Office and Home Office Organizing
Computer literacy
Verbal and written articulacy
Professional discretion
Efficiency
Well-developed time management skills
Strong organizational skills
Great Interpersonal skills
Great on the phone with a pleasant voice
Great with digital organization and communication
Smart working and organized
Not overly sensitive
Understands the word "Secretary"
Must be able to keep confidential information
Protective of my time and reputation
Bilingual between English and Spanish
Not timid of me or the room
Able to get along with others
Willing and able to tell me the truth
Not panicky or unsure of themselves
Health conscious, physically and mentally fit
Positive thinker with good energy
This is NOT a normal Monday-to-Friday, 8-to-5 job. Flexible hours and weekends will be required and will vary from week to week.
If you are punctual, reliable, a non-smoker, a self-starter, and can draft a great email. I would love to speak with you.
Please use the word Energy in the subject line to ensure that you read this post in its entirety and we can arrange for a zoom call, followed by an in-person interview.
Thank you!