The Property Maintenance Coordinator is responsible for the administrative functions of assigned client work orders. The position requires the ability to follow detailed procedures to complete various tasks in a timely manner. This is a dynamic and high paced work environment. The role is hybrid, with 1-2 days in the office and the rest working remote.
Tasks
- Reviews client maintenance requests and identifies appropriate subcontractor to perform tasks.
- Generates Work Orders to Firm's vendor network. These vendors are listed in the Firm’s workflow system. The system automatically sends work order to selected vendor.
- Track Work Orders to ensure timely completion. Follow up through emails and phone calls may be necessary to ensure Work Orders are completed with reports and photos uploaded to the Firm's workflow database by the assigned due date.
- Review and negotiate vendor estimate and produce Firm bids to client.
- Upload work results, notes, and invoices into Client systems.
- Review reports to complete any pending items.
- Communicate with Supervisor to ensure daily tasks are completed in a timely manner.
Qualifications
High school and some college preferred.
2+ years industry experience.
Good verbal and written communication skills.
Ability to prioritize numerous tasks at once.
Proficiency in MS Word, MS Excel, MS Teams and Adobe Acrobat.
Independent resource that can stay productive working remotely.