Job Description:
Farias Electrical Contractors is a well-established, quality oriented, growing commercial electrical contractor based in Fairfax, VA. The company specializes in small to medium sized commercial electrical work.
Farias Electrical Contractors is seeking an Administrative Assistant to support our team in the execution of daily tasks.
Full-time, Monday – Friday, 7:00 am – 3:30 pm
Key Duties & Responsibilities:
Answer and direct phone calls, emails, and greet visitors.
Receive, sort, and distribute mail and other correspondences.
File documents and maintain general office organization.
Maintain office accounts and databases up to date.
Ensure systems and equipment are well functioning.
Order uniforms.
Assist in the preparation, process, and follow-up of multiple office documents, such as permits, applications, certificates, and others.
Assist with insurance audits and claims.
Renew and monitor business and trade licenses.
Monitor company vehicles and renew their insurances, registrations, and schedule inspections.
Enter receipts, bills, and invoices in QuickBooks.
Communicate with clients, subcontractors, and field employees as needed.
Support Project Manager in tracking crew worked hours and location in Exaktime.
Provide general administrative support to other departments as needed.
Identify trends and issues and suggest improvements and/or solutions.
Assist in training new employees as needed.
Requirements:
At least 1-2 years of professional experience as an Administrative Assistant or similar position.
Strong verbal and written communication skills in English.
Spanish language.
Working knowledge of MS Suite, QuickBooks.
Ability to multitask, prioritize, and work independently.
High level of attention to detail and accuracy.
Customer service oriented.
Flexibility and adaptability.
Open to learn and be trained as needed.
Preferred/Nice to Have:
Familiarity with Airtable, Notion, Exaktime, and Procore.
Construction industry experience/knowledge.
We Offer:
Competitive salary based on experience and with bonus opportunities.
Paid holidays.
Paid vacation.
Supportive environment for continuous learning and professional growth.
Performance-based promotion will be considered.
To Apply: Please fill out the application through the link below.
https://airtable.com/appcVzPrxz4C51nI4/shr0tMfzYBCJJlIbH