Do you love working with people? At Choice Property Management, you'll be part of a team, who love to solve problems and meet our clients needs. As an Administrative Assistant with Choice Property Management Services, your primary responsibility is to deliver an exceptional experience for our landlords and residents and ensure the smooth and efficient operations of the office environment.
Position Responsibilities:
Front Office Duties
⁃ Own and work with management to elevate customer experience
⁃ Answer incoming calls and manage multiple phone lines simultaneously
⁃ Be the “face” of the company to guests. Greeting, welcoming and directing
⁃ Earn trust with clients and residents through exceptional communication
⁃ Act as of the point of contact between management, employees and external parties (vendors, landlords, tenants etc.)
Office Administration Duties
⁃ Maintain filing systems, both electronic and paper
⁃ Collect & follow through on insurance and licensing
⁃ Own recurring quality control and compliance audit mechanisms
⁃ Maintain inventory of keys, lockboxes, office and maintenance supplies
⁃ Scan, copy, and mail documents as necessary
⁃ Process outgoing mail
⁃ Create and maintain residential and community artifacts such as email announcements, community flyers, and instructional manuals
⁃ Prepare and distribute financial reports, owner packages, memos, emails etc.
⁃ Constantly look for opportunities to improve productivity and smooth operations across departments. More Duties as assigned
Qualifications:
− Positive Attitude & Customer-centric mindset
− Excels in deadline-driven and detailed oriented environment
− Professional Appearance and Demeanor.
− Experience in conflict resolution.
− Strong verbal, written and interpersonal communication skills.
− Strength in ownership and prioritization
− Ability to type minimum 40 WPM.
− Bi-Lingual Spanish is a plus.
Please email your salary requirements, resume and available start date.