Administrative/Bookkeeping Specialist – Commercial & Residential Roofing
Schroeder Roofing, Inc was founded in 1977, we understand that not having a working roof for your house or business is a major problem. Our goal as a company, is to take care of our customers, and make sure they have what they need to succeed. We are seeking a skilled and experienced Administrative Assistant to join our team. The right candidate should have experience with financial reporting, data entry, title processing accounts payable and accounts receivable, as well as the ability to work both independently and as part of a team. The successful candidate must have excellent communication skills, Positive mindset, be punctual and have the ability to prioritize multiple projects at once.
Salary: 22.50 - 25.50 Hourly Non Exempt - based on experience
Job Type: Full Time
Physical Setting: Onsite
Schedule: Monday - Friday
Administrative Assistant Responsibilities:
- First to answer incoming phone calls
- Ability to work under pressure
- Ability to multitask
- Strong attention to detail
- Work independently or w/ a team
- Scheduling and calling inspections
- Pulling permits and renewing contractor licenses in cities & counties
- Creating customer & product warranties
- Create estimates & send them to builders & cash clients
- Post and process incoming vendor bills and customer payments
- Verify discrepancies and resolve invoicing or payment issues
- Data entry for multiple credit cards and cash receipts
- Create and maintain venders and customer information
- Uploading digital copies of all receipts
- Run reports for commission, month end and management as requested
- Reconciliation of bank and cash accounts and various asset and liability accounts
- Accounts receivable and payable
Task for Bookkeeper:
- Maintains, organizes, and completes the tasks in accounting email
- Maintain, organize, and file all hard copies and digital copies
- Obtaining business licensing and registrations
- Pulling permits, set inspections, and verify approval
- Fill out and send customer warranty information
- Maintain 1099 subcontractor information
What You Need For This Position:
- Fluency in both English and Spanish preferred
- Previous experience in payroll processing and/or accounting preferred but not required.
- Experience with third party payroll processing software preferred (Paycor, ADP, etc)
- Strong attention to detail and accuracy, with a commitment to thoroughness and precision
- Exceptional focus and drive to achieve results, with a self-motivated and proactive approach to work
- Proven ability to thrive in a fast-paced environment and manage multiple tasks simultaneously
- Minimum of 2+ years bookkeeping experience
- Working knowledge of QuickBooks Desktop
- Proficient in Microsoft Office (word, outlook, with an emphasis in excel)
- Strong verbal and written communication skills with a customer service mindset
- Strong organizational skills
- Ability to multitask and work independently
- Willingness to follow established policies and procedures consistently and accurately
- Commitment to maintain the highest level of confidentiality while working with internal and client data
- Demonstrated ability to provide detailed level bookkeeping support – accounts payable, accounts receivable,
- The ability to think analytically and solve problems proactively.
What’s In It For You:
- Medical, Dental Insurance
- Paid Time off
- Sick Pay
- Opportunities for professional growth and advancement
- Supportive and collaborative work environment
- Chance to make a meaningful impact and contribute to the success of the company
Applicants must be authorized to work in the U.S.
Schroeder Roofing, Inc is proud to be an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, status as a crime victim, disability, protected veteran status, or any other characteristic protected by law. Schroeder Roofing, Inc. is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment, please contact a member of our Human Resources team to make arrangements