Posting Detail InformationWorking TitleAccounting Technician III (part-time)Position LocationFort Collins, CO 80523Work LocationPosition qualifies for hybrid/in-office workType of PositionPart-timeClassification TitleAccounting Technician IIIPosting Number202400170PPosition TypeState ClassifiedOpen Date11/22/2024Close Date12/02/2024Salary$4,154 - $5,401 monthly (based on 1.0 FTE) + Full BenefitsEmployee BenefitsColorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-sc.pdf)
Explore the additional perks of working at CSU here.
For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .
Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !
State Classified HourlyNoOvertime EligibleDescription of Work UnitMarComm oversees Marketing and Brand Management, Communications, Social/ Digital Media and Community Affairs and Engagement. The Accounting work unit exists to support MarComm, and its objectives by processing operational transactions in accordance with federal, state, and University laws, regulations and policies, as well as protecting the financial integrity of Colorado State University.In addition, the work unit provides reporting on a regular and ad hoc basis, analysis of financial results, interpretation of the financial data as part of overall control of the fiscal goals and concerns. The unit also provides guidance and instruction to all members of the division regarding correct and appropriate use of University resources.Position SummaryIndependently performs various duties which are based on professional and advanced institutional knowledge for the departments and units within the MarComm. Provides financial management and guidance and budgetary operation, and implements financial policy and procedures and internal controls to ensure full compliance. Facilitates process improvements including but not limited to account management and reconciliation, document workflow, and commitments. Provides financial management and guidance in budgetary operations and implements financial policies and procedures and internal controls to ensure full compliance.As Kuali Financial System ( KFS ) Fiscal Officer this position maintains job costing subsystem including setting the monthly and fiscal year end closing schedules for assigned accounts. Calculates and posts the expenses from each cost center to ledgers for each job in the sub-system. Reconciles the job costing sub-system entries to the report. Distributes income collected for cost system and non-costing system jobs to each applicable cost center in financial record system. Creates, maintains and modifies tracking reports and the distribution of revenue including cost data for continual system audit, balancing and analysis to University Financial System.Minimum QualificationsTo be considered for this position, candidates must demonstrate in the application materials:
Three (3) years of technical accounting and/or bookkeeping experience
OR
A combination of education in finance, accounting, business or a closely related field and/or relevant technical accounting or bookkeeping experience equal to three (3) years (30 credits = 1 year experience).Please note, unofficial or official transcripts must be attached with this application
SubstitutionsPreferred QualificationsThe highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:
Knowledge of accounting principles/practices and financial reporting.
Ability to interpret and adhere to complex rules and regulations.
Demonstrated attention to detail.
Strong interpersonal, verbal, and written communication skills.
Experience or knowledge of financial systems.
Directly related state service experience.
Essential Job DutiesJob Duty CategoryFiscal OfficerDuty/Responsibility
Resolves questions from vendors or determines vendor correction necessary and resolves personnel questions regarding accounting transaction status with access to the university financial record system.
Makes any needed financial adjustments based on the situation and professional judgment.
Analyzes transaction source documents and determines the appropriateness of the expenditure, appropriate classification, proper account(s), calculates the distribution, records and approves the resulting transactions.
Invoices internal and external customers and maintains the accounts receivable aging, collects internal income for non-job costing sub-system sales as well as sub-system sales, determines the distribution to each applicable unit in the financial system for KFS input.
Reviews and approves all request forms for operational and 13 fund expenditures, including Official Functions/Hospitality expenditures, for appropriateness, approvals and approves correct and appropriate requests or refuses inappropriate requests.
Reconciles accounts identifies errors, determines the correction necessary based on professional judgement and prepares the entry in the appropriate sub-system or university financial system.
Continually analyzes workflow processes and recommends changes, new procedure andor redistributions of duties for a more efficient operation.
Educates personnel of procedure and/or policy where applicable.
Determines the extent of any violation and the appropriate action.
Creates new procedures or requires additional information as needed to record revenues or authorize expenditures to ensure compliance with State, University or Department policies and procedures.
Reconciles monthly balance and transaction reports to the transaction files, including the revenue distribution data, identifying the unmatched items and correcting imbalances.
Enters received checks into the Kuali System.
Determines the correct account numbers and revenue sub codes based on an invoice or professional judgement of the automated purchase order and sales sub-systems from sales record sub system summary reporting and transaction reports.
Reviews the detailed reports and makes changes to report detail based on professional judgment.
Sets the collection schedule for area of responsibility.
Prepares, analyzes, and adjusts reports Financial Reports and Ad Hoc reports monthly and as necessary.
Creates new report formats and/or systems to accomplish tracking and preparing internal reports.
Percentage Of Time65Job Duty CategoryPurchasingDuty/Responsibility
Reviews all requests for purchases from assigned accounts, determines the appropriateness, purchasing mechanism, payment timing based on professional judgment, creates the transactions and submits invoices on POs for approval by the Business Officer.
Reviews invoices for correct charges and makes adjustments as required to insure proper and timely payments and approves payment of invoices.
Reviews PCard purchase documentation for assigned cardholder, determines the appropriate account/sub code and reallocates transactions.
Determines if any transactions are inappropriate, variances, type, severity, action required and prepare the necessary action documents. Informs the approver of transferred or terminating employees. Prepares the monthly Cardholder Statements from the PCARD system,
compiles documentation and obtains cardholder signature and maintains cardholders files.
Percentage Of Time30Job Duty CategoryOther dutiesDuty/Responsibility
Assumes other duties as assigned
Percentage Of Time5Application DetailsSpecial Instructions to ApplicantsAPPLICATION INSTRUCTIONS AND INFORMATION
Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in theWork Experiencesection on the application. Human Resources must be able to evaluate your experience based on this information.
Clearly outline dates of employment and hours worked per week for each employment experience listed in theWork Experiencesection of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent.
TheWork Experienceis the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met.The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.
Applicants may redact information from this initial application that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.
INCOMPLETE APPLICATIONS
If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.
An Application is incomplete if no current/ previous employment is included in theWork Experiencesection of the Application.
An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in theWork Experiencesection of the Application.
Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.
RESUMES
When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.
Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.
Please see theRequired Documentssection of the posting.
NOTES
Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.
The selection process for State Classified positions may include an exam(s) and interview(s) whichrequirecandidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.
Pertinent updates to your Application status can be obtained by logging into your application account athttps://jobs.colostate.edu
All status updates for this position will be sent via email [email protected],[email protected], OR the TA Team Member facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.
FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO :
Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30.All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.
Diversity, Equity, and Inclusion at Colorado State UniversityThe State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.Colorado State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources – Talent Acquisition Team, [email protected] call (970) 491- MyHR(6947).Department Contact InformationHuman Resources – Talent Acquisition Team, [email protected] call (970) 491- MyHR(6947).Please check the Help link online athttps://jobs.colostate.edu/help/for assistance on your application or for answers to Frequently Asked Questions.All other inquiries should be directed to the Colorado State University Human Resources Office [email protected] (970) 491- MyHR(6947).Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)EEO StatementColorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,[email protected] Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,[email protected] Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,[email protected] person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .Background Check Policy StatementColorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.Employment and Appeal RightsIf you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available atwww.colorado.gov/spb.A standard appeal form is available at:www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.Supplemental QuestionsRequired fields are indicated with an asterisk ().
Are you willing and able to submit to a pre-employment background check?
Yes
No
Applicant Documents
Required Documents
Resume
Cover Letter
Optional Documents
Unofficial Transcripts