Posting Detail InformationWorking Title24-119: Department Research AdministratorPosition LocationFort Collins, COWork LocationPosition qualifies for hybrid/in-office workResearch Professional PositionNoPosting Number202401439APPosition TypeAdmin Professional/ Research ProfessionalClassification TitleResearch CoordinatorNumber of Vacancies1Work Hours/Week40Proposed Annual Salary Range$63,000 – $70,000 commensurate with experience and qualificationsEmployee BenefitsColorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
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Desired Start Date09/16/2024Position End Date (if temporary)To ensure full consideration, applications must be received by 11:59pm (MT) on09/01/2024Description of Work UnitFounded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.The Cooperative Institute for Research in the Atmosphere ( CIRA ) at Colorado State University ( CSU ) is a multi-million dollar research organization located on CSU’s Foothills Campus in Fort Collins, Colorado. CIRA is a cooperative institute (CI) that is also a research department within CSU’s College of Engineering, in partnership with the Department of Atmospheric Science. Its vision is to conduct interdisciplinary research in the atmospheric sciences by entraining skills beyond the meteorological disciplines, exploiting advances in engineering and computer science, facilitating transitional activity between pure and applied research, leveraging both national and international resources and partnerships, and assisting the National Oceanic and Atmospheric Administration ( NOAA ), CSU , the State of Colorado, and the Nation through the application of our research to areas of societal benefit. Expanding on this Vision, our Mission is to serve as a nexus for multi-disciplinary cooperation among CI and NOAA research scientists, University faculty, staff and students in the context of NOAA -specified research theme areas in satellite applications for weather/climate forecasting. Important bridging elements of the CI include the communication of research findings to the international scientific community, transition of applications and capabilities to NOAA operational users, education and training programs for operational user proficiency, outreach programs to K-12 education and the general public for environmental literacy, and understanding and quantifying the societal impacts of NOAA research.Position SummaryThe Cooperative Institute for Research in the Atmosphere ( CIRA ) at Colorado State University ( CSU ) seeks to hire a full-time Department Research Administrator to provide day-to-day financial and project management of a broad range of scientific research projects. The individual in this position will report to CIRA’s Finance Manager and work closely with principal investigators (PIs) to ensure successful on-time and on-budget project completion. They also will play a role in the preparation and submission of scientific proposals to external sponsors, including federal, state and local government agencies, industry, and foundations, and will coordinate expenditure planning for a varied portfolio of research projects, including forecasting and recommending appropriate solutions for any funding shortfalls with respect to support of scientific staff, consumables, scientific equipment, or project travel. The individual in this position must possess organizational skills, attention to detail, strong writing ability, and the ability to learn quickly, as well as excellent interpersonal skills, including an ability to work with individuals and teams of research scientists, university administrators, and department and college staff. They must possess a strong work ethic, commitment to a quality work product and environment, and be both proactive and a self-starter, and have the ability to prioritize and deal with frequent interruptions in a fast-paced research environment. This position is located on the CSU Foothills Campus 5 miles Northwest of the CSU main campus and qualifies for hybrid office/telework.Required Job QualificationsIn your cover letter, please specifically address EACH required qualification as it relates to your experience. An application without a cover letter that addresses each of the required qualifications for this position will not be considered further.
Bachelor’s degree in accounting, finance, business or related field.
one year of related professional experience.
experience using Microsoft Office, with advanced knowledge of Excel.
proven effective oral and written communication skills demonstrated by an established history of successfully executed interpersonal skills deployed across a diverse range of people and personalities.
demonstrated time management skills essential to meeting critical deadlines.
Preferred Job QualificationsIn your cover letter, please specifically address the applicable preferred qualifications for this position. A cover letter that fails to address the preferred qualifications for this position will not be considered further after review by the search committee.
experience preparing/submitting scientific research proposals and budgets;
experience working with federal agencies like NOAA , NASA , NSF ;
experience using Kuali Financial System ( KFS ) and Kuali Research (KR);
experience with interpreting and ensuring compliance with regulatory policy;
experience with Uniform Guidance Requirements;
financial working knowledge and project management within an institution of higher education;
experience using data management software (WebFOCUS, Access, etc.) to create reports;
certification in Research Administration such as CRA , CPRA , CFRA .
Diversity StatementReflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.Essential DutiesJob Duty CategoryProject ManagementDuty/ResponsibilityManage a diverse research funding portfolio, including federal, international, private sector, and non-profit agency grant, contract, and cooperative agreement funding which includes the following:
make day-to-day project expenditure decisions, based on a familiarity with project objectives and available funding, consulting with supervisor and/or the project PI as needed;
design and maintain spreadsheets to forecast expenditures on existing projects for the full period of performance including monthly burn rates and future funding increments in addition to common expenditures such as salary, travel, supplies, publications, equipment, and overhead;
analyze current funding levels and use expenditure forecasts to create detailed staffing plans for the next fiscal year and make projections for 3-5 years out, then meet with PI’s and review travel, deadlines, new funding sources, etc. and adjust staffing plan as necessary;
interpret and apply principles, rules, regulations, policies, precedents or other guidelines specific to the assigned research project(s) and its sponsor to resolve problems, answer questions and provide information and advice;
communicate with CSU’s Office of Sponsored Programs ( OSP ) to ensure proper account set up, resolve issues for active projects, and assist with project closeout.
Percentage Of Time65%Job Duty CategoryProposal DevelopmentDuty/ResponsibilityCoordinate preparation of scientific research proposals for submission to federal, state, local government, international government/agency, industry, foundation and other potential sponsors, which includes the following activities:
read and understand federal funding opportunity announcements determining what information each potential sponsor requires;
develop a timeline to ensure a timely submission of the proposal;
research and gather budget/cost information such as salary, fringe, travel, tuition, supplies, services, service agreements, subcontracts, OH rate, and cost share, etc., and contacting relevant personnel at CSU and other institutions for quotes, GRA tuition/stipends, and subcontract data;
review budgets and budget justifications to ensure expenses are categorized appropriately and justified adequately for specific funding agencies, and to ensure that justifications for equipment and travel align with the PI’s technical write-up (scope of work) and sponsor’s cost allowance;
input scientific research proposals for electronic review/approval, and/or submit proposals directly to sponsors.
Percentage Of Time30%Job Duty CategoryOther DutiesDuty/Responsibility
Participate in internal and external professional meetings and/or other professional growth opportunities to promote improved job knowledge and performance.
Percentage Of Time5%Application DetailsSpecial Instructions to ApplicantsCSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, and the contact information for three professional references. References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)Search [email protected] StatementColorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,[email protected] Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,[email protected] Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,[email protected] person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .Background Check Policy StatementColorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.References RequestedReferences RequestedMinimum Requested3Maximum Requested3Supplemental QuestionsRequired fields are indicated with an asterisk (). Applicant DocumentsRequired Documents
Cover Letter
Resume
Optional Documents