CPW Administrator III / Administrative Coordinator - (Denver, CO)Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4509807) ApplyCPW Administrator III / Administrative Coordinator - (Denver, CO)Salary $56,028.00 - $72,840.00 AnnuallyLocation Denver Metro, COJob TypeFull TimeJob NumberPMA 32094 5/24DepartmentDepartment of Natural ResourcesDivisionColorado Parks & WildlifeOpening Date05/31/2024Closing Date6/15/2024 11:59 PM MountainFLSADetermined by PositionType of AnnouncementThis position is open only to Colorado state residents.Primary Physical Work Address6060 Broadway, Denver, CO 80216FLSA StatusExempt; position is not eligible for overtime compensation.Department Contact InformationCayla Phythian [email protected] NoteAlthough the full salary range for this position is provided, appointments are typically made at or near the range minimum.Hiring Pay RatePlease note that all employees new to the State Personnel System are paid on a bi-weekly basis. Although the full salary range for this position is provided, candidates external to the State are typically made at or near the range minimum.How To ApplyPlease submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department InformationThis posting is only open to residents of the State of Colorado at the time of submitting your application. Consider joining the dedicated people of the Colorado Department of Natural Resources. It’s our mission to manage and conserve Colorado’s natural resources for the benefit of people today – and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.We invite you to explore our website at https://dnr.colorado.gov/about-us to find out more about the work we do to manage Colorado’s natural resources for today – and tomorrow. The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. In addition to offering rewarding, meaningful work, we offer:
Medical and Dental plans
Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax and Roth 401K and 457 plans
Paid life insurance
Short- and long-term disability coverage
Employee Wellness programs
Flexible Spending Accounts
Health Savings Accounts
11 paid holidays per year plus generous vacation and sick leave
Flexible work schedule options and remote-work options
Career advancement opportunities throughout the State system
Some positions may qualify for the Public Service Loan Forgiveness Program (https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch) .
COLORADO PARKS AND WILDLIFE (http://cpw.state.co.us/) Our Mission is to perpetuate the wildlife resources of the state, to provide a quality state parks system, and to provide enjoyable and sustainable outdoor recreation opportunities that educate and inspire current and future generations to serve as active stewards of Colorado's natural resources. The Organizational Development (OD) Section provides services and support to all 950+ permanent and 900+ temporary employees of Colorado Parks & Wildlife (CPW). These services include management of all non-law enforcement training identification, creation, coordination and facilitation; administration of statewide training edicts; employee recognition and service awards and incentives program management; recruitment and retention; internship program management; Youth Internship Program (YIP) management; Colorado Youth Corps Association (CYCA) program management; Americans with Disability Act (ADA) accommodation program management for outdoor recreational activities; and leadership training for succession planning. Description of JobThis position will have two parts of focus. One, the administrative (CORE, Procurement, etc) for the Organizational Development Section and two, be the lead on the CYCA and Insights efforts for Organizational Development. Both of these programs are statewide programs in that they support staff across the agency. This position will handle many of the logistical and programmatic support needs of the OD section and programs supported by Organizational Development. Specifically, this position manages budget and procurement processes/policies for section expenditures and tracks section expenditures and budget. This position supports the section with event tracking, data collection and reporting, and provides administrative support to the OD Manager, ADA/Workforce Development Coordinator and Training Coordinator as needed. This position is the project lead, provides oversight and manages partnerships with the Colorado Youth Corps Association programs in CPW. This position will also be a trained facilitator in Insights training programs and will take the lead on setting up, communicating, and co-facilitating Insights training across the agency. This position will also be responsible for the logistical support and administration of ride along requests, Colorado Combined Campaign, and the wildlife management short course.Program Lead Colorado Youth Corps Association (CYCA) Program: This position is the subject matter expert and decision maker for the Colorado Youth Corps Program. This includes all programmatic decisions, content creation or removal, direction as well as communication across the agency and outside the agency with Colorado Youth Corps Leadership. This position has the authority to create new programs or pilots within CYCA based on agency needs. This position ensures that all contracts, payments, etc. are completed accurately and in a timely manner.
Initiate the annual CYCA project request across CPW.
Select, coordinate and advise the review committee for ranking projects to avoid conflicts.
Collect, review and score all projects as part of the total scoring process.
Determine funding allocation across all projects based on priority from review process.
Collect and check for accuracy all proper documentation needed for following proper fiscal rules in paying for projects.
Confirm with field staff that projects were completed to a satisfactory level.
Handle and address any problems or issues with work crews or field staff during projects.
Coordinate with Colorado Youth Corps Leadership on the connection between CPW and CYCA goals. Maintain and build the relationship with CYCA Leadership.
Submit and process all invoices following all fiscal rules.
Review the effectiveness of the program and make changes as needed to address gaps or increase positive aspects.
Ensures all fiscal rules are followed and provides direction to staff about fiscal rules and awards.
Meeting and presenting with different parts of CPW to highlight the use and value of the program. Highlighting how it can benefit an Area or a Park. Subject matter expert that can talk intelligently about any aspect of the program. Encourage more use of this program across the agency. Communicate with staff and CPW leadership about the success this program brings to the agency.
Determine new directions, opportunities for improving or novel ways to use and engage the Corps in conjunction with the CYCA leadership and the Organizational Development Coordinator. Fully develop and highlight reasons for and possible pain points for changing the program.
Create a fair and transparent process for reviewing the applications to avoid frustration.
Helping staff with writing project applications and processing unmet expectations when their project is not funded.
Use judgment to interpret circumstances in a variety of situations and establish guidelines that direct how the award program will be implemented.
Insights Training Program Coordinator:
This position will act as a lead instructor and coordinate all logistical aspects of Insights request, training set-up, food and meeting spaces, follow up with after training communications and coordinate with Insights Company and their representatives about the latest trends offerings and new training possibilities for using Insights within CPW. This position will be one of two main instructors within the Organizational Development Section. This position will take the lead on developing and improving Insights training for CPW.
Subject matter expert for resources and contacts for Insights training. Manage internal CPW training programs. Design, develop and deliver new and current Insights training across the agency.
This position takes into account current trends in adult learning theory and how to best apply those to the training.
This involves creating and communicating resources and providing contacts for ongoing insights training beyond the initial Discovery Training. Constantly seek new training opportunities for CPW employees. Find and recommend new training and continuing education options for Organizational Development staff.
Provides statewide communications to staff on ongoing Insights opportunities.
Develops assessment and evaluation tools to ensure the needs of the employees are met and training programs are successful. Develop and implement changes when programs are not successful.
Position coordinates special needs and accommodations of attendees to ensure equity and the safety and health of the individuals.
Negotiates with Insights company to ensure the training event expectations are met.
Responsible for assuring vendor billing is accurate based on agreements, contracts, and other supporting documentation.
Taking the creative ideas and desires of staff for training ideas and converting them into realities with guidance from the Organizational Development Coordinator.
Resolves conflicts and issues that may arise with logistics, procedures, facilities and vendors.
This position will stay informed and current on Insights training options, new training, and how we can continue the learning past the initial trainings to help the agency have high function teams with strong emotional intelligence. This will be done in concert with the Organizational Development Coordinator and the agency training plan.
Recording, processing and scheduling Insights training with staff across the state. Determining dates, venue, food, purchases and all other aspects of setting up a training for staff.
Being proactive and reaching out to all staff in various ways to share the benefits of the Insights program and how it can benefits teams in the communication and day to day functioning.
If a problem occurs with the vendor or delivery of training materials, or venue this position with be required to think on their feet and problem solve so that the training can still happen.
Organizational Development Administrative Coordination:
Assist the Organizational Development section and other CPW teams with administrative coordination of various events and trainings. A few specific examples include the Ride-along program, Colorado Combined Campaign and the Wildlife Management Short Course. Develops assessment and evaluation tools to ensure the needs of the employees are met and training programs are successful.
Subject matter expert for various small programs like Ride-along requests. Able to share the requirements and communicate effectively with members of the public requesting a ride-along. Conveying clear expectations and guidelines on what ride-along are and are not for the public. Coordinate with field staff to ensure requests are met and fulfilled. Make sure that all legal requirements are met for ride-along participants.
Lead CPW Colorado Combined Campaign Coordinator (CCC). Agency lead for any CCC questions, issues and needs. Works with other DNR agencies to communicate CCC news, updates and events.
Assist with other training programs within the Organizational Development section as needed. Be a strong team player that helps our section thrive, and the agency thrive. Be committed to personal and team development.
Logistical planning and coordination of the Colorado Parks and Wildlife and Wyoming Game and Fish (WGF) Fish and Wildlife Management Short Course. This course is designed for new Commissioners and employees to learn about Fish and Wildlife Management from both State agencies. Lead and main point of contact for logistical needs in support of this training.
Assist the Short course in training themes and agendas, schedules speakers, workshop topics, locations, lodging, organizes registration for instructors, speakers and other participants and staff.
This position develops guidelines for implementing these trainings in a manner that maintains the agency’s mission.
This position takes into account current trends in adult learning theory (and the group) and how to best apply those to the training.
Create surveys and research needs of employees and determines appropriate training implementation and suggestions for future short courses, effectiveness of ride-along program.
Evaluate appropriate venue for events that requires large group discussion and several break out areas for smaller groups.
Decipher if additional vendors are needed to ensure event needs are met – e.g., transportation, seating, meals, audio/visual equipment, etc.
Position coordinates special needs of attendees to ensure the safety and health of the individuals.
Negotiates with facility management and vendors to ensure the training event expectations are met. Ensures facility is prepared and set up for vendor and event.
Maintain accurate, complete records of ride-along requests. Provide prompt and thorough responses to the public and staff regarding questions related to the ride-along program.
Be main point of contact for Colorado Combined Campaign within CPW. Determine time, locations, advertise and promote events to support the Colorado Combined Campaign.
Resolves conflicts and issues that may arise with logistics, procedures, and vendors.
Ensure all work is aligned and meets the goals, objectives and the agency mission.
Maximize agency dollars to develop quality training that is relevant, useful and timely.
Accounting and Purchasing:
Oversee, track and create reports for the $1 million OD budget. OD section technical support for purchasing and fiscal rules. Prepare purchase requisitions, Official Function forms, developing RFPs and BID’s, and other accounting or HR documents as appropriate for the OD Section. Examine, assure accuracy and process invoices, travel reimbursements, and other items through the State CORE accounting system in accordance with state fiscal rules. Enters and manages OneCard and SARA allocations and audits section. Develops and/ maintains systems to monitor expenditures and budgeting, inventory of training section supplies, employee training records and other departmental information. Creates budget reports for the OD team. This position researches, counsels and advises team on appropriate fiscal and purchasing rules. Tracking OD budget to ensure programs are not overspent or encounter and statutory violations.
Other duties as assigned.Minimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsMinimum QualificationsSix (6) years of relevant experience in budget management and presenting/training or an occupational field related to the work assigned to the position ORA combination of Bachelor's degree from an accredited institution in or a field of study related to the work assignment and/or relevant experience in an occupation related to the work assigned equal to six (6) yearsSubstitutions
Additional appropriate experience will substitute for the degree requirement on a year-for-year basis. Additional appropriate education will substitute for the required experience on a year-for-year basis.
Preferred Qualifications
Current or former State experience relevant to this position
Current or former Colorado Parks & Wildlife work or volunteer experience
Professional level writing, research and communication development skills
Experience working in a government role
High level of written and oral communications
Law degree or related professional degree
Required Competencies
Strong written skills with an understanding of legal and regulatory concepts and language
Excellent organizational and time management skills
Excellent customer service
Strong skills and experience with budget management
Experience with training and teaching adults
Conditions of Employment
State of Colorado residency is required at the time of application.
Must possess and maintain a valid state of Colorado driver's license if operating a State vehicle.
Travel more than 5 times per year in Colorado to in-services, classes and workshops.
May need to work non-traditional hours to set-up, travel, facilitate, etc. training events.
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position. (Please Note: Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with DNR).
APPEAL RIGHTS:It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications. However, if you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.Supplemental InformationThe Assessment Process
All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.
Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts.
Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important todocument in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement .
Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication.
This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.
Equity, Diversity, and InclusionThe State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.The Department of Natural Resources is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, [email protected] AccommodationsAny person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact [email protected] at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.E-VerifyDNR uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities.Toll–Free Applicant Support - Technical HelpIf you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV at 855-524-5627, Mon-Fri between 6 am and 6 pm (Pacific Time). The Human Resources Office will be unable to assist with technical issues. The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.01 The Colorado Constitution, Article XII, Section 13 requires that APPLICANTS for state classified government jobs be residents of Colorado at the time of application, unless this requirement is waived by the State Personnel Board (DPA). A residency waiver was not issued by DPA for this announcement. For more information, please see the FAQ's at: https://careers.colorado.gov/how-to-apply. Are you a current Colorado resident?
Yes
No
02
Current and former State Personnel System employees who were disciplinarily terminated, resigned in lieu of termination, or who were deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation) must disclose this information on the application.
I am not a current or former State of Colorado classified employee.
I am a current or former State of Colorado employee but have NEVER been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation).
I am a current or former State of Colorado employee and have been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation). NOTE: Failure to disclose this information and/or falsification of Application materials may result in being removed from consideration for this position.
03
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose this information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify you application from the current position (if not applicable, please enter "N/A"):
04
Do you currently have a Bachelor's degree or other professional degree?
Yes
No
05
Please select which range most accurately reflects your years of professional experience in budget management, tracking and reporting:
0 to less than 1 year
1 year but less than 2 years
2 years but less than 3 years
3 years but less than 4 years
4 years but less than 5 years
5 years but less than 6 years
6 years or more
06
Please select which range most accurately reflects your years of professional experience teaching or delivering training to adults:
No experience yet
0 to less than 1 year
1 year but less than 2 years
2 years but less than 3 years
3 years but less than 4 years
4 years but less than 5 years
5 years but less than 6 years
6 years or more
07
Please describe your experience in contracting as it relates to performing the duties of this position:
08
Please describe your experience in procurement as it relates to performing the duties of this position:
09
Please describe your experience in teaching or delivering training to adults as it relates to performing the duties of this position:
10
Please describe your experience in working within and supporting a team:
11
Please briefly describe why you're interested in working for Colorado Parks & Wildlife:
12
All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts. Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. Please thoroughly answer all supplemental questions since responses may be evaluated for content, writing ability, spelling, grammar, and effective communication. This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.
I acknowledge this receipt of this notice.
Required Question
AgencyState of ColoradoAddressSee the full announcement by clickingthe "Printer" icon located above the job titleLocation varies by announcement, Colorado, Websitehttps://careers.colorado.gov/ApplyPlease verify your email addressVerify Email