Please read this job description in its entirety. We are looking for a very specific candidate that is ambitious and willing to learn and wants to advance with the company. Please check out our website: https://www.bandwelectric.com/
Job Description:
We are seeking a highly organized and proactive Administrative Assistant to join our team with a clear path to grow into an Office Manager role. This position is ideal for someone who excels at multitasking, enjoys coordinating teams and vendors, and is eager to take on leadership responsibilities in a mission-driven environment.
Key Responsibilities:
Administrative & Operational Support:
Manage schedules, correspondence, filing, and data entry.
Oversee office operations, including supply inventory, vendor coordination, and facility management.
Serve as the main point of contact for staff, visitors, and external partners.
Assist with meeting coordination, agenda preparation, and minutes.
Team & Virtual Assistant Coordination:
Act as a liaison between the call center VA and marketing VA, ensuring smooth communication and task delegation.
Monitor workflows, track progress, and provide support to virtual teams as needed.
Membership & Nonprofit Oversight:
Manage and maintain the membership platform, including renewals, updates, and member inquiries.
Assist with nonprofit operations, including donor records, grant documentation, and compliance support.
Help organize fundraising initiatives, events, and community outreach efforts.
Vendor & Equipment Management:
Coordinate Generac generator services, including maintenance schedules, contractor communications, and emergency preparedness protocols.
Liaise with vendors to ensure timely repairs, inspections, and compliance with safety standards.
Financial & HR Support:
Assist with expense tracking, invoicing, and basic bookkeeping.
Support HR tasks such as onboarding, record-keeping, and policy updates.
Qualifications & Skills:
2+ years of administrative, operations, or nonprofit experience (preferred).
Tech-savvy with proficiency in Microsoft Office and collaboration tools (Slack, ClickUp, Loom, etc.).
Experience coordinating vendors or equipment (e.g., Generac, facilities management) is a plus.
Strong organizational and project management skills.
Excellent written/verbal communication and interpersonal abilities.
Self-motivated with a problem-solving mindset.
Passion for nonprofit work is a plus!
Why Join Us?
Clear career path to Office Manager with leadership opportunities.
Play a key role in supporting our mission and growing community.
Healthcare, 401k, PTO, Paid Holidays, Paid Trainings, Great Company Culture
How to Apply: Submit your resume and a brief cover letter to [email protected].
B&W Electric LLC is an equal opportunity employer.
Path to Success
Starting pay is $20/hr. 90 day review the candidate should be making $22/hr. At the 180 day review the candidate should be making $26/hr.
The first 90 days the candidate shall be an administrative assistant training to be the office manager. The next 90 days the candidate will assume the position of office manager, but with oversight from myself.
After 180 days the candidate should be running the office without oversight and shall be working towards strategies for optimizing operations and bringing in more sales.
At 180 days the candidate should have a clear direction for their next position and shall help document those responsibilities.
After one year the candidate should be training their replacement and stepping into their new position.
Interviews will be May 12-13. Once you have submitted your resume we will send a link for the interview. If you are truly interested, but can't make the times allotted we are open to scheduling interviews outside of posted hours for the right candidate.
This is a full time position and it is not a remote position.
Please note that I run this business from my home currently. The front room is 100% the office with two workstations and I have another office from which I work. The goal is to move into a office/shop space in the future.