We are currently seeking an administrative Assistant who will be responsible for maintaining and organizing the day-to-day operations of our front office. We are looking for a self-driven and energetic team player. You must have excellent customer relations and organizational skills as well as have an attention to detail. We are a local family owned and operated company that provides residential and commercial service for garage doors and gate systems.
Duties and Office Environment
Full-time position available. No remote work.
Working hours: Monday through Friday between 7:30 and 4:00 PM with a half hour lunch. No weekends.
Work with the owner to maintain the company’s financial records and employee records.
A low volume of incoming calls requesting service or estimates occurs each day.
Write up service requests and requests for estimates for new installations.
Requires daily entering of Account Receivables (AR) into QuickBooks and emailing invoices.
Entering customer payments in QuickBooks.
Entering and paying Accounts Payable (AP) invoices one time per week.
Periodically generating existing QuickBooks reports.
Manage office supplies and operational supplies.
Other business duties as assigned.
Casual dress as you will work in a relaxed atmosphere.
Two-person office after techs leave after a daily morning meeting.
Education, Experience, and Skills
High school diploma or General Education Degree (GED).
Minimum of 2 to 4 years of related work experience.
Previous experience working with dispatched technicians is desirable.
Valid driver’s license.
Microsoft Word, Excel and Outlook experience is required.
QuickBooks or other accounting software knowledge is a plus.
Strong analytical and problem-solving skills.
Politeness, professionalism, and excellent customer service skills required.
The ability to work independently.