Program Assistant II - Payroll/Timekeeping - Hybrid Work Arrangements Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4379694) Apply Program Assistant II - Payroll/Timekeeping - Hybrid Work Arrangements Salary $52,776.00 - $63,624.00 AnnuallyLocation Denver, COJob TypeFull TimeJob NumberIHA 06462 02/06/2024DepartmentColorado Department of Human ServicesDivisionFinancial ServicesOpening Date02/09/2024Closing Date2/23/2024 11:59 PM MountainFLSADetermined by PositionPrimary Physical Work Address4055 S. Lowell Blvd. Denver, COFLSA StatusExempt; position is not eligible for overtime compensation.
Description
Benefits
Questions
Department InformationThis position is open to current Colorado residentsPlease note: This recruitment may be used to fill multiple vacancies. Opt in below to receive text message updates on CDHS recruiting events! CDHSCareers (https://messaging.mobilizeus.com/keyword/optin?id=863) Description of JobRemote Work/Hybrid: In office 2 days a week, Remote 3 days a weekFort Logan/1575 ShermanWork Unit:This unit is responsible for the accurate and timely collection and reporting of hours worked and leave taken by Department employees in accordance with the Federal Fair Labor Standards Act, Family Medical Leave Act, and State Personnel Rules. It is also responsible for accurate and timely payment and reporting of employee wages, benefits, and deductions in accordance with generally accepted accounting principles, federal, state, and Department rules and regulations. This unit serves over 5,000 employees in five agencies (IHA, Wheat Ridge, Grand Junction and Pueblo Regional Centers, Colorado Mental Health Institutes at Ft. Logan and Pueblo, Division of Youth Corrections, and Rifle, Home Lake, Florence & Fitzsimons Nursing Homes) providing payroll and timekeeping, allocation, and benefits functions for the entire Department.About this Position: This position runs the front entry space, enters all new hires, audits all terminated employee files as well as tracks and manages the payroll ticketing system for all issues, complaints and submissions to the department for all staff.Summary of Job DutiesProcess New Hires:Using eClearance, enter all new employees. This will be entry in Kronos and CPPS. Use the process document to fully enter all new employees. When complete, prepare file according to process document and provide to appropriate payroll officer. New employees should be entered fully within 24 business hours from the time they are received in the HR Payroll queue in eClearance. Employees missing information, inaccurate or incomplete should be routed up to the appropriate queue. Note on actions and issues should always be made in the PAF document. Payroll Ticketing System: This position will manage the ticketing system for all submissions to all of the Payroll Department. The will assess and assign each ticket. They will follow up on tickets status based on processing guidelines with the appropriate payroll, HR, BITS/software owners, program or management party (based on the issue.) They will ensure timely resolution and reporting of items not resolved timely or needing further assistance to resolve by management. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsEducation and Experience: Five years of experience in a support role, such as an administrative assistant or program/project support, or a role that is closely related and involves duties such as data management or ticketing system managementSubstitutions: Appropriate education will substitute for the required experience on a year-for-year basis.Part-time experience is pro-rated.Preferred Qualifications:
Executive level support
Preference will be given to individuals with government, accounting, payroll and timekeeping experience
Experience with website management
Experience with ticket system management
Experience with large data sets to include design and reporting skills
Experience with Microsoft and/or Google applications
Excellent communication skills
Close attention to detail and ability to closely follow multi-step processes and perform at high levels of accuracy
Participation in both team and individual environments Experience with project management or event planning
Conditions of Employment:
Standard background check.
This position may include travel for work-related trainings and meetings.
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.
APPEAL RIGHTS:
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental InformationHow to Apply (https://cdhs.colorado.gov/information-for-job-applicants#how-to-apply) The Assessment Process For additional recruiting questions, please contact maria.ramos-robinson @state.co.us About Us: If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (https://www.colorado.gov/cdhs) (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:
Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans
Medical and dental health plans
Employer supplemented Health Savings Account
Paid life insurance
Short- and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
BenefitHub state employee discount program
Employee Wellness program MotivateMe
Excellent work-life programs, such as flexible schedules, training and more
Remote work arrangements for eligible positions
Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs .
Our Values:
We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans .
Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.
We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.
Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.
We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.
Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at [email protected] or call 1-800-929-0791.
THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER
Toll Free Applicant Technical Support (https://cdhs.colorado.gov/information-for-job-applicants#technical-support)
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.01 If you believe that you meet the minimum qualifications listed in the job posting, please explain in further detail how your work experience and/or education substitution qualifies you for the position. If this does not apply, type N/A in the box below. Do not write "see resume" for this question. 02 Please describe your knowledge and use of Microsoft and/or Google applications, including any project examples. 03 Please describe your experience with payroll. 04 Please describe your experience working with Kronos. If you have not worked with Kronos, please describe your experience with other timekeeping systems. 05 Please describe your experience with website management. 06 Please describe your experience working with data and reporting 07 Please describe your experience ticketing systems 08 How do you cope with stress? 09 What is your ideal working environment? 10 If you are a current or former State of Colorado employee, please list your employee number and/or the years that you were employed with the State. 11 Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position. 12 The bottom of this job announcement provides links to additional information on how to apply, the assessment process, toll free applicant technical support, and about how the State of Colorado is an equal opportunity employer. Please acknowledge below that you have read the information provided in these links.
This information is available to me and I have read this information.
I am unable to access the links with this information on the job posting. (If you select this option, please contact the recruiter, whose information is listed on this announcement, so that they can send this information directly to you.)
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Your legal name is used in the hiring process for background checks. Did you use your full legal name in your application?
Yes
No
14
If you are a current or former State of Colorado employee, please list your employee number (starts with 997). Failure to provide this requested information may render your application incomplete, and you may no longer be considered for the position.
Required Question
AgencyState of ColoradoAddressSee the full announcement by clicking the "Printer" icon located above the job title Location varies by announcement, Colorado, Websitehttps://careers.colorado.gov/ Apply Please verify your email address Verify Email