Vacancy caducado!
Successful General Contractor is seeking an on-site (M-F, 8am-4pm) Construction Office Manager/Bookkeeper. Are you a talented multitasker that can gracefully navigate shifting priorities, provide executive assistance to the CEO, and enjoy walking the office dog!? Before applying, please read this entire post to ensure that the position resonates with you and you meet the requirements. Please note this is an in-office position and does not include remote work.
We are offering a long-term opportunity for a career-minded professional experienced in handling contracts, employee information, financial information and internal documents with a high degree of confidentiality and discretion. The ideal candidate is a resourceful problem-solver that possesses a positive attitude and is empathetic toward others. Their skills toolbox includes strong communication and computer competencies and the ability to design spreadsheets.
This position is perfect for an accomplished administrator that prefers working independently in a one-person office and is continually learning. If you are self-disciplined, great with numbers, remarkably responsible and organized and you love doggos, we encourage you to apply. Please submit resume, work references, cover letter, and briefly describe why you'd be a great fit for this position. Please also answer the (5) application questions below.
Experience:
Construction Administration: 2 years (Preferred)
QuickBooks: 2 years (Required)
Microsoft Office: 2 years (Required)
Executive Assistant: 2 years (Plus)
Key responsibilities include (but are not limited to):
Weekly Payroll and Payroll Liability payments
Accounts Payable + Accounts Receivable
Monthly Bank Reconciliations
Monthly Workers Comp Payroll Reporting
Managing Corporate Credit Cards and Mobile Phone Accounts
Creating AIA Payment Applications, Contracts, Waivers & Releases
Adobe Acrobat Pro DC – organize pdfs, fill & sign, etc.
File Form 940, Employer's Annual Federal Unemployment (FUTA) Tax Return
File Form 941, Employer's Quarterly Federal Tax Returns
File Forms DE 9 and DE 9C Quarterly Contribution Return and Report of Wages
Annual Forms W-2 and W-3
Annual Forms 1099–NEC and 1099-MISC
Annual Corporate Statement of Information
HR duties such as processing employee terminations and new-hires.
Set-up file for each job and create billing and subcontractor spreadsheets.
Troubleshoot company computers, printers, mobile phones.
Our Construction Office Manager/Bookkeeper will interface (via email and phone) with:
Clients – to communicate with property managers regarding contracts, work orders, change orders, proposals, invoices, insurance requirements, etc.
Subcontractors – to request W-9s, COIs, CSLB licenses, estimates, invoices, releases, etc.
CPA – to provide materials for annual tax prep, help coordinate year-end forecasting and quarterly estimated tax payments.
Insurance Brokers – to request COIs; coordinate annual renewals of Workers Comp, Commercial General Liability & Excess Liability, and Business Auto policies as well as corporate Health Plan.
Third-party Administrator and Financial Advisor – to complete in-house tasks related to corporate profit-sharing plan participants, distributions, year-end reporting, etc.
Local Cities (e.g. Camarillo, Oxnard, Thousand Oaks, Los Angeles, etc.) – to assist with pulling permits, scheduling inspections and to renew annual business tax license.
Benefits:
Paid time off.
Health Insurance.
Profit Sharing Plan.
Office dog!
Application Questions:
1) A new client is asking the GC to provide an AIA construction contract that their attorney can edit. How would you handle that?
2) The electrician subcontractor you hired for a job is using a supplier that filed a preliminary notice with the GC and property owner. What will you need from your subcontractor before you can process their invoice for electrical work?
3) It's time to report your monthly workers compensation payroll. Which QuickBooks report would you need to run first in order to complete this task?
4) If you are handed a document and asked, "Can you PDF this to me?" what would you do?
5) Your VoIP phones are out; no service! You have an internet provider, an IT company monitoring your router, and a company that provides the phone service. How would you troubleshoot this?
Thank you for your interest!
Vacancy caducado!