An experienced Bilingual English/Spanish Administrative Assistant is needed to perform a variety of administrative and clerical tasks, provide support to recruiting team, applicants, and employees.
Our ideal candidate enjoys interacting with people, has Microsoft Office knowledge, excellent grammar and writing skills and the capacity to exhibit versatility and provide professional judgement and cover customer service as needs arise.
If you have previous experience as an Administrative Assistant, we’d love to meet you!
Responsibilities
Answer and direct phone calls
Organize and schedule appointments
Collaborate with team about placements
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, and forms
Assist in the preparation of regularly scheduled reports
New employee onboarding
Maintain assignment register and collect electronic and paper timecards for weekly payroll processing.
Inputting confidential data into proprietary database.
Complete assignment document conclusion forms.
Set up direct deposits.
Assigning second intake documents screenings and sexual harassment prevention training assessments.
Administering pre-employment drug screenings and typing tests.
Assigning remote skill testing.
Offering affordable care act insurance to eligible employees.
Update and maintain office policies and procedures.
Provide general support to Corporate visitors.
Skills
At least two years experience as an administrative assistant or office administrative assistant in a professional environment.
Advanced knowledge of office management systems and procedures.
Working knowledge of office equipment like printers and scanners.
Advanced proficiency in MS Office (MS Excel, Word and Outlook).
Excellent time management skills and the ability to prioritize work.
Attention to detail and problem solving skills.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to multi-task.
Bilingual English/Spanish literacy. Written and verbal.