To apply, please visit https://www.governmentjobs.com/careers/slobispo/jobs/4519697/utilities-business-manager
If you are selected for interviews, they will take place in person on Tuesday, July 02, 2024, so please hold that date.
JOB SUMMARY:
Manages multiple enterprise funds and performs complex budget functions for the Utilities Department, including rate studies and long-term financial forecasting; researches and makes organizational, policy, and procedural recommendations; develops grant and low-interest loan opportunities to advance departmental and/or programmatic goals; acts as an integral member of the departmental management team; assists the Director with special projects and the development of new programs; supervises professional, technical, and/or administrative staff, including the utility billing unit, and may manage complex departmental programs through subordinate levels of supervision; and performs related work as assigned.
CLASS CHARACTERISTICS:
This classification participates in long-term planning with department management teams, ensuring long-term fiscal and organizational health of general fund programs and/or enterprise funds. This class is distinguished from other professional classes by the knowledge of, and emphasis on, rate setting, and complex analysis related to Utilities enterprise funds.
SUPERVISION RECEIVED AND EXERCISED:
Receives general direction from the Director of Utilities. Exercises direct supervision over professional, technical, and/or office administrative staff.
EXAMPLE OF DUTIES AND RESPONSIBILITIES:
(Any one position may not include all of the duties listed nor do the listed examples include all tasks that may be found in positions of this class.)
Analyzes, forecasts, formulates, and administers the department’s enterprise funds with multiple programs and funding sources for preparation of both the revenue and expenditure sections of the annual City budget and quarterly financial reports.
Provides direction and oversight to professional staff to ensure the accuracy of quarterly financial reports.
Analyzes, forecasts, formulates, and administers Capital Improvement Project funding across the department.
Reviews monthly budget expenses and enterprise revenues, including the development of financial reports and projections and dashboard reports.
Prepares program budgets and monitors work to ensure that funds and staff time are used effectively and efficiently; analyzes workflow assignments, priorities, and staffing levels and makes adjustments where required.
Monitors monthly operating and capital expense reports and recommends necessary adjustments.
Manages departmental and/or programmatic purchasing, ensuring compliance with City policies.
Coordinates and facilitates departmental and/or programmatic strategic planning activities.
Prepares revenue projections and recommends rates and fees.
Conducts public information outreach to set rates or fees.
Conducts cost and feasibility studies; coordinates the development of alternate funding sources and ensures that applicable laws, regulations, reporting requirements, and professional accounting practices are met.
Prepares and submits reports to auditors, regulators, loan and grant agencies, and commissions; acts as the department’s liaison with financial auditors.
Provides professional financial and analytical support to departmental staff to improve business operations and process budget requests.
Manages debt financing for capital projects and refinancing, including administration of ongoing disclosures and debt service requirements in coordination with the Finance Department.
Collaborates in developing and administering department and division goals, objectives, policies, and procedures.
Oversees departmental information on City website, updating dashboard of departmental metrics.
Coordinates integration of enterprise fund analysis software with City information technology systems.
Conducts a variety of complex and difficult analytical and operational studies regarding departmental activities; evaluates alternatives.
Develops grant and low-interest loan opportunities to advance departmental and/or programmatic goals.
Prepares a variety of written reports, policies, procedures, ordinances, correspondence, and other materials.
Monitors changes in laws, regulations, and technology that may affect departmental operations, and develops changes to policies and procedures, after approval.
Communicates orally, in writing, and through graphic representations and statistical summaries with City Council, colleagues, managers, employees, the public, organized employee groups, and representatives of various organizations.
Plans, organizes, assigns, supervises, reviews, and evaluates the work of assigned staff; trains staff in work procedures; participates in selection processes.
Manages process improvement efforts to maximize efficiency and effectiveness of individual divisions or units.
May serve as the Director of Utilities on a relief or as-needed basis.
May manage complex programs through subordinate levels of supervision.
Assists Director with special projects and the development of new programs.
Performs related duties similar to the above in scope and function as required.
KNOWLEDGE AND ABILITIES:
Knowledge of:
Principles, practices, and procedures of public agency finance, including general and governmental accounting, auditing, reporting functions, and financial recordkeeping.
Principles and practices of budget development and administration sufficient to develop and administer multiple complex budgets with various funding types in a public agency setting.
Principles and practices of public administration and human resources as applied to departmental administration.
Principles and practices of public agency accounting, investments, and financial management.
Information technology hardware and software, particularly as related to financial and administrative functions.
Principles and practices of grant preparation and administration.
Principles and practices of employee supervision, including selection, work planning, organization, performance review, evaluation, employee training, and discipline procedures.
Principles of project management, analytical processes, and report preparation techniques.
Applicable federal, state, and local laws and regulations.
Computer applications related to the work, including word processing, spreadsheet, website, and database applications.
Standard office practices and procedures, including records management and the operation of standard office equipment.
Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, regulatory, and legislative organizations.
Techniques for providing a high level of customer service to the public and City staff, in person and over the telephone.
Ability to:
Analyze complex accounting and fiscal issues, recommend resolutions, and prepare reports based on analysis.
Verify the accuracy of financial data and information.
Develop, implement, and manage an environment that supports departmental operations and capital programs in coordination with the Finance Department.
Prepare accurate, effective, and timely reports, contracts, correspondence, procedures, and other written materials, for the City Manager, the City Council, other departments, and public and private agencies.
Present complex information orally and in writing in an easy-to-understand way for employees, community groups, and decision-makers.
Develop, monitor, control, and account for multiple operating and capital budgets.
Assist in the development and implementation of goals, objectives, policies, procedures, and work standards for the department.
Manage complex projects on-time and within budget.
Plan, organize, supervise, develop, review, and evaluate the work of assigned staff.
Train staff in work procedures and professional development.
Interpret, apply, and explain complex laws, codes, regulations, policies, and procedures.
Meet critical path deadlines.
Plan and conduct effective management, administrative, and operational studies.
Apply initiative, discretion, and sound independent judgment within policy and procedural guidelines.
Act as an effective liaison with departmental and City staff, federal, state, and local agencies, and other public and private agencies.
Represent the interest of department at various public meetings.
Establish and maintain effective working relationships with those contacted in the course of the work.
Develop and maintain a team atmosphere and participate on a variety of departmental and Citywide committees to enhance all City services.
Work with diverse populations and maintain an inclusive environment.
TYPICAL QUALIFICATIONS
EDUCATION AND EXPERIENCE:
Equivalent to graduation from a four-year college or university with major coursework in business, public administration, accounting, or a field related to the work.
and
Four years of professional finance, fiscal reporting, accounting, or budgetary experience, including one year at a supervisory or management level.
or
An equivalent combination of education and experience.
Prior experience in a public agency and a master’s degree in a related field is desirable.
POSSESSION AND MAINTENANCE OF:
A valid California class C driver’s license and a satisfactory driving record.
THIS POSITION WILL BE REQUIRED TO COMPLETE THE FOLLOWING BEFORE A FINAL OFFER IS MADE:
Live Scan Fingerprinting – DOJ
To apply, please visit https://www.governmentjobs.com/careers/slobispo/jobs/4519697/utilities-business-manager