Robert Half is offering an opportunity for an Accounts Payable / Purchasing Clerk in San Luis Obispo, California. In this role, you will work in the accounting industry and be responsible for processing accounts payable vouchers, overseeing employee travel requests, and managing petty cash replenishment requests. This role involves a significant amount of data entry and requires a keen eye for detail and accuracy.
Responsibilities:
Routinely enter data from accounts payable vouchers into the accounting system, ensuring accuracy and timeliness
Process and approve employee travel requests, reconciliations, and reimbursements
Handle petty cash replenishment requests and analyze expenses as required
Respond to account inquiries and resolve any vendor or staff differences professionally
Analyze specific payables and communicate concerns to the appropriate staff
Identify any errors and make corrections in accordance with established policies and procedures
Organize and maintain all accounts payable registers and journals
Manage agency lease files and abstracts, and ensure compliance of sub-contractor agreements with proposed payments
Process payments to vendors for goods and services in a timely and accurate manner
Run cash requirement reports to determine cash needs and unpaid vendors according to the accounts payable schedule
Complete check runs and mail payments with prior approval on schedule
Reconcile vendor statements to assure accuracy of payments
Post accounts payable transactions to the General Ledger, balance and post accounts payable vouchers in line with established policies and procedures
Reconcile monthly accounts payable checks, including outstanding checks, manual checks, and voided checks.
Requirements:
Proficiency in account reconciliation and ability to maintain accurate financial records
Extensive experience in Accounts Payable (AP), including invoice processing, coding invoices, and check runs
Strong data entry skills with high attention to detail and accuracy
Familiarity with purchasing functions and understanding of the procurement process
Advanced knowledge of Microsoft Excel and ability to utilize its functions for financial tasks
Demonstrated ability to manage multiple tasks and meet deadlines
Excellent communication and interpersonal skills for interacting with vendors and internal staff
Good problem-solving skills and the ability to resolve discrepancies in financial data
Relevant experience in a similar role would be advantageous
A bachelor's degree in accounting, finance, or a related field is preferred.