Business Office Manager
James Bong Enterprises
San Francisco, CA 94103
We are seeking an experienced and initiative-taking self-starter to serve as our business office manager in our commercial real estate operations. The Business Office Manager (“BOM”) will be responsible for the direct hands-on management and maintenance of the company’s day to day business administration, including providing direct support to and working under the building property manager and executive management, maintaining human resources records and servicing payroll, overseeing and administering all aspect of the company’s finances, and monitoring inventory and supplies.
JBE is a commercial real estate property and leasing company. Our team is driven by a commitment to excellence and thrives in a dynamic, inclusive, and intimate workplace. We strive to maintain a positive work environment based on professionalism, competence, integrity, supportive teamwork, and commitment to conducting ourselves under the highest standards of public relations and service to our clients and the local community. Open communication and continuous learning are not only encouraged but expected in the regular course of our work. If you enjoy working independently with minimal supervision, taking initiative in problem solving, have a hands-on work ethic and are committed to working professionally and collegially in providing constant and consistent support to staff, property management, vendors and contractors, and above all, our clients, you may be the candidate we are seeking and JBE may be the right place for you to build a rewarding career and grow both personally and professionally.
Business Office Manager Duties and Responsibilities:
I. Office Management Duties:
support company operations by working closely under the direct supervision of the building property manager
maintain all office systems
supervise staff
maintain office services by devising, organizing, and maintaining office operations and procedures
define and implement procedures for retention, protection, retrieval, transfer, and disposal of records
propagate and maintain office operations efficiency in the planning and implementation of office systems, layouts, and equipment/inventory/supply procurement
establish and maintain standards for staff in office protocols and procedures
keep management informed and up to date in all aspects of the company’s business administration, summarizing information and reports, monitoring and reporting work progress
maintain office staff by recruiting, selecting, orienting, and training employees
II. Business Management
manage and maintain all lease and rental agreements
generate, edit, and issue lease and rental agreements as directed
handle and manage all tenant communications and correspondence
handle, manage, and resolve regular tenant inquiries and issues
manage and maintain all human resources records
prepare payroll and benefits compensation
handle all aspects of financial administration and management, including accounting and bookkeeping, accounts receivables and payables, property insurance, taxes, collection of rent
collaborate with the company’s independent service providers, including accountants, lawyers, vendors and contractors
prepare annual budget, schedule expenditures, analyze variances, and initiate corrective actions
III. Qualifications:
college graduate or equivalent preferred, including relevant certifications
at 3 years office business management experience
proficient knowledge of the general principles of financial accounting
ability to learn new software quickly
hands-on proficiency working with Microsoft Office Suite, especially Word, Excel Worksheet, PowerPoint, and Publisher
ability and comfortable working in crunch situations
ability and comfortable working independently
excellent organization and problem-solving skills
must be fluent in spoken and written Chinese, preferrable both Mandarin and Cantonese
IV. Work Hours and Benefits:
Full-Time Salaried Position $43k - $55k, depending on experience
On-Call as needed for emergencies
Paid Time Off
Health Insurance
Other benefits commensurate with experience and work options
Send Resume/Cover Letter and Direct Inquiry to:
Carmen Liang, Human Resources