Part -Time Office Manager/ Executive Coordinator
Who We Are
Bidgely (which means "electricity" in Hindi) is an AI-powered SaaS Company accelerating a clean energy future by enabling energy companies and consumers to make data-driven energy-related decisions.
Ranked #7 in Applied AI on Fast Company’s list of Most Innovative Companies in the World, Bidgely is putting customers at the center of the clean energy future.
What We Do
Powered by our unique patented technology, Bidgely's UtilityAI™ Platform transforms multiple dimensions of customer data - such as energy consumption, demographics, and interactions into deeply accurate and actionable consumer energy insights. We leverage these insights to empower each customer with personalized recommendations tailored to their individual personality and lifestyle, usage attributes, behavioral patterns, purchase propensity and beyond.
How We Do It
From a distributed energy resources (DER) and grid edge perspective, Bidgely is advancing smart meter innovation with data-driven solutions for solar PVs, electric vehicle (EV) detection, EV behavioral load shifting and managed charging, energy theft, short-term load forecasting, grid analytics and time of use (TOU) rate designs. Bidgely’s UtilityAI™ energy analytics provides deep visibility into generation and consumption for better peak load shaping and grid planning and delivers targeted recommendations for new value-added products and services. For more information, please visit www.bidgely.com or the Bidgely blog at bidgely.com/blog.
How You fit in
Bidgely is looking for a proactive and detail-oriented Part-time Office Manager / Administrative Assistant to join our team. This is a great opportunity for someone early in their administrative career who’s eager to learn and contribute to a mission-driven company working toward a clean energy future.
You will be the backbone of our Los Altos office operations, ensuring that our onsite environment is efficient, welcoming, and well-managed. In this hybrid role, you'll handle a wide variety of administrative and office-related tasks, while also supporting our executive team with calendar and scheduling needs.
What You’ll Do
Office / Administrative Management
Responsible for daily operations of the Los Altos office, including visitor access and greeting, mail pick up and scanning etc.
Monitor and replenish office supplies, snacks, and other workplace resources
Scan incoming postal mail at a regular cadence and circulate internally.
Manage vendor coordination, equipment upkeep, and facilities support
Manage executive calendars, coordinating travel, and prioritizing meeting requests.
Schedule internal and external meetings (including board meetings)
Support logistics for in-person meetings, events, and team gatherings, ensuring all materials and setups are in place.
Own planning and execution of quarterly 2-day on-site sessions for 10–20 employees, including catering and room setup.
Maintain organized and confidential filing systems (physical and digital).
Draft, edit, and distribute internal communications (reports, and presentations if and as needed).
Handle sensitive information with the utmost discretion and professionalism.
Team & People Support
Assist in shipping welcome kits to new hires
Work with the Marketing team to ship swag for events
Support and assist organizing employee events/ celebrations as needed
Recruiting Coordination - working closely with the Recruiting team to manage and schedule interviews on Exec calendars.
About You
You thrive in a dynamic, fast-paced environment and are energized by making things run smoothly.
You’re someone who is a self starter, takes initiative, thinks critically, and stays two steps ahead.
You care about the experience of others, whether it's visitors, new hires, or senior leaders.
What You Bring
3+ years of experience in office management, administrative support. Experience supporting exec teams will be useful but not required.
Strong organizational and multitasking abilities with impeccable attention to detail
Excellent communication and interpersonal skills
Proficiency in Google Workspace (especially Google Calendar and Docs)
Experience managing executive calendars and travel logistics
Comfortable handling confidential information
Ability to work independently and on-site from Monday to Friday
What You Get
Perks
Growth Potential with a Startup: Seize the opportunity to grow with an innovative startup
Collaborative Environment: Work with a passionate team united by the goal of a clean energy future
Unique Tools: We provide all the tools you need to excel in your role
Note: This is an onsite position. Candidates must be located in Los Altos, California and able to work from the office several times a week and during key company events.
Compensation
The salary range for this position is upto $30 per hour.
In accordance with the California Equal Pay and Pay Transparency laws , the approximate rate is listed above. The actual rate will be determined by a number of factors including the applicant's experience, knowledge, skills, and abilities.
Location
Los Altos, California - onsite position
US Work Authorization Is Required