Please apply here: https://som.wd5.myworkdayjobs.com/en-US/External/job/San-Francisco/Office-ManagerR-3188?locations=6b2fda190ee449ad85135197929c66c0
At SOM, we are a collective committed to shaping a better future for our clients, communities and planet. We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with all the resources and diversity of a global firm. We value those who are passionate about excellence, innovation, integrity, inclusivity, and collaboration. Together we can achieve great things.
Success at SOM Means
● Ideas: We believe in a meritocracy of ideas. We look to everyone to actively contribute to the discourse in the firm.
● Knowledge: We believe that expertise is the result of lifelong learning. We are not expected to know everything, but rather to passionately pursue answers, develop new skills and deepen our knowledge.
● Product: We strive for excellence in the concept, quality, and delivery of our work.
● Individual: We value individuals who bring the highest standards of professionalism and personal integrity in the way they work. Each person can develop and contribute their wealth of attributes, skills and knowledge to support the overall health of the firm.
● Team: We value the power of interdisciplinary integration. A positive team culture in which everyone collaborates openly towards common goals is essential.
● Firm: We have a history of making transformative contributions to the profession and our communities. We are constantly innovating and attempting to bring new approaches, solutions and processes to our work.
Position Responsibilities
● Develops and maintains contacts with vendors.
● First point of contact for all office emergencies for employee emergencies, loss of power, leaks, servicing of air conditioning, elevator emergencies, heating.
● Coordinates seat moves and updates floor maps.
● Reviews monthly expenditures to ensure adherence to budget guidelines.
● Coordinates purchases and disposal of furniture and fixtures.
● Accommodates requests of staff for all office-related matters.
● Emergency Management: maintains & updates all phone lists, fire warden, searcher lists and first aid certification.
● Review and manage all changes for Firm Intranet.
● Coordinates with property management to facilitate staff requests.
● Reviews insurance certificates and facilities invoicing.
● Daily walk through of pantries, restrooms, gallery, review of all desks to make sure they are cleaned.
● Scheduling of maintenance cleaning, painting and monthly office wide cleanup.
● Identifies all weekend projects for Office Services staff.
Leadership Responsibilities
● Inspires and leads others by example, participates in staff mentoring and training, clearly defines team member expectations and responsibilities, empowers others, and delegates where appropriate based on team members’ recognized abilities and potential.
● In collaboration with team members, contributes to a clear and consistent work plan to achieve the project budget, deliverables, and schedule.
● Actively engages in internal professional development opportunities.
● Contributes to the implementation of sustainable strategies in all project assignments and the associated development of staff knowledge.
● Contributes to the development of standards, policies, and procedures.
● Protects SOM from financial and legal risk.
Minimum Qualifications
● College degree preferred or equivalent knowledge, skills and abilities.
● Minimum of 4 years experience as an office operations/administrative professional or equivalent knowledge, skills and abilities.
● Minimum 2 years supervisory experience.
● Experience in architecture is preferred.
● Extensive knowledge of Microsoft Office and Google Workspace.
● Excellent leadership, interpersonal skills, communication skills, both oral and written.
● Ability to interact with all levels of staff and Partnership.
Are you ready to join a team of creative professionals working on transformational projects around the world? Take advantage of this exciting opportunity to build a better future with SOM.
Our Benefits:
Health and Wellness: Medical, dental, vision, disability, and life & accident insurance
Savings: 401K matching, pre-tax spending accounts, and employee discount programs
Work/Life Balance: Hybrid/Flexible schedules, paid family leave, paid vacation, backup child and elder care, and an employee assistance program
Professional Development: Reimbursement for professional licenses, associated renewals, and exam fees as well as specialized in-house career development
Compensation for this role is based upon experience, qualifications, location, and education and typically ranges from $70,000 to $80,000.
Our Culture:
Our creative, interdisciplinary teams work like small, dynamic studios, with all the resources and diversity of a global firm. Here, you’ll collaborate with industry experts on some of the most exciting and transformative architecture, engineering, and planning projects in the world.
We believe an inclusive environment improves our teams, our firm, and our communities and are passionate about Diversity, Equity, and Inclusion. Our DEI Action Plan was created to bring meaningful change to our profession, starting with our own culture and practices.
We are proud to be an equal opportunity and affirmative action employer. Visit this page to learn more about SOM's employment policy as well as additional information such as a privacy notice for California residents and how to apply offline.
For more about SOM: www.som.com
Please apply here: https://som.wd5.myworkdayjobs.com/en-US/External/job/San-Francisco/Office-ManagerR-3188?locations=6b2fda190ee449ad85135197929c66c0