Sonoma-Marin Construction is a Petaluma based company who has been in business for over 45 years. We have a strong staff that has been with the company for many years, and now we are looking to add an energetic, self-motivated person to join our team as an Administrative Assistant.
The ideal candidate should be able to multi-task, work well under pressure, be highly organized and professional. This individual will have exposure to a wide range of tasks and support functions and should be very comfortable with Microsoft Office and Google documents.
Some of the duties of this position will be:
-Answer phones and greet clients in a friendly and professional manner
-Schedule appointments and maintain calendars
-Schedule and coordinates meetings
-Write and edit communications such as letters, emails, and other correspondence.
-Type proposals and contracts
-Organize and maintain paper and electronic files
-Monitor, order, and restock office supplies
-Schedule office maintenance
-Maintain vendor list
-Request and maintain various licenses and certificates
-Verify insurance certificates and follow up to ensure proper coverage is in place
-Assist accounting staff with duties as needed
-Assist with social media marketing campaigns
-Other typical office responsibilities
Required Qualifications:
-Fluent in English and Spanish
-Proficient with Microsoft Outlook, Word, Excel & Google Docs
-Excellent written skills with the ability to compose a letter
-Excellent verbal communication skills
-Must be able to proofread
-Dependable, reliable and punctual
-Ability to multi-task with strong attention to detail
-Excellent time management skills
-Strong organizational and planning skills
-Ability to perform the highest level of client service
-Ability to exercise tact and courtesy when dealing with others
-Working knowledge of office equipment (printers, phones, computers)
-Must be professional, personable, and articulate
-Must be self-motivated and proactive, with excellent follow-up
-Must be a team player, willing to help when and where needed
If you are ready to join our great team, and are able to meet or exceed our requirements, we would be excited to receive your resume along with an outline telling us why you feel you would be a great fit for our company.