Administrative Assistant (Hybrid for Book Publishing Company – San Francisco, CA)
About Us
Since 1994, No Starch Press has redefined technical publishing by proving that complex topics can be both accessible and uncompromisingly rigorous. While other publishers chased digital trends, we recognized an enduring truth: technical professionals cherish well-crafted physical books. Our partnership with Penguin Random House has allowed us to bring this vision to an ever-growing global audience of developers, hackers, and technology enthusiasts.
What sets us apart isn't just what we publish, but how we work. We're an independent company that treats each book as a craft project, not a product. We believe that true learning happens when readers can follow a thought process—not just memorize commands.
We're looking for dedicated, detail-oriented professionals who share our obsession with quality and our belief that technical books should be both demanding and enjoyable—and in bookstores of all kinds.
Join us in our mission to create and distribute resources that don't just teach technology but inspire readers to push its boundaries.
About the Role
We are seeking an Administrative Assistant to support the company's leadership with day-to-day office tasks and administrative responsibilities.
This is a flexible hybrid role – you'll work 1-2 days per week in our San Francisco office. Working hours are also flexible, though some overlap with the team is required for coordination. Candidates must be based in San Francisco or have easy and convenient access to the city for in-person tasks and errands.
The role will start with task-based responsibilities, but there is room for growth and advancement based on performance.
Key Responsibilities
General Administrative Support:
Organize office space, supplies, and records
Assist with scheduling, calendar management, and follow-ups
Handle phone calls, emails, and general correspondence
Ensure timely completion of assigned tasks and keep leadership updated
Operational & Project Assistance:
Run occasional errands in San Francisco as needed
Help coordinate vendor services and office-related purchases
Conduct light research, data entry, and basic reporting
Support event coordination and general office organization
Communication & Coordination:
Follow up on outstanding tasks and ensure deadlines are met
Maintain professionalism in all written and verbal communication
Assist with small projects and office initiatives as needed
A Day in the Life
While every day is different, a typical day might include:
Structuring your work schedule based on your most productive hours while ensuring some availability for coordination
Managing and updating leadership's calendar
Coordinating with team members on upcoming meetings and events
Processing incoming correspondence and following up on pending items
Organizing office supplies and maintaining the workspace
Supporting the team with various administrative needs
Running occasional errands in San Francisco (on in-office days)
Collaborating with vendors and external partners
Ensuring critical tasks are completed and planning for the next day
What We're Looking For
2-4 years of experience in an administrative, office support, or similar role
Highly organized with strong attention to detail and follow-through
Excellent communication skills (both written and verbal)
Ability to multitask and prioritize effectively in a small business environment
Tech-savvy, comfortable with:
Google Workspace
Calendar management tools
Document management systems
Communication platforms
Must be based in San Francisco or have reliable access to the city for in-person tasks
Reliable transportation for occasional errands
A proactive attitude with the potential to take on more responsibility over time
Compensation & Benefits
Salary: $57,000–$68,000 per year (based on experience)
Comprehensive Benefits Package:
Medical and dental coverage
401(k) retirement plan with company matching
Annual bonus opportunity
Profit-sharing program
Flexible work hours
Hybrid Work Model:
1-2 flexible in-office days per week
Remote work for remaining days
Time Off:
Paid Time Off (PTO) package
Standard holidays
Extended time off during the holiday season
How to Apply
To apply, please email your resume and a cover letter to [email protected].
Your cover letter should include:
Your experience with administrative tasks, organization, and office support
Your approach to scheduling, follow-ups, and managing responsibilities
Your availability and confirmation that you are based in San Francisco or have reliable access to the city
We look forward to hearing from you!