Administrative Assistant
Collateral Specialists is searching for a highly organized, detail oriented Administrative Assistant to join our team. This role is ideal for someone who thrives in a small team
environment and is passionate about delivering high quality work. The Administrative Assistant will provide essential
support to both the HR and accounting departments, assisting with employee
onboarding, training, payroll review and client billing.
Position Responsibilities:
Assist
the HR Manager with recruitment, including supporting the hiring and
onboarding process for new field representatives.
Organize
and maintain employee records to ensure they are accurate, up-to-date, and
in compliance with regulations.
Review
job timesheets and ensure accuracy for payroll processing, supporting the
HR team in payroll administration.
Manage
and update internal and external reference materials for employees,
ensuring easy access to important resources.
Provide
general administrative and project support to the HR department and the
President as needed.
Position Requirements:
Strong
verbal, written, and interpersonal communication skills.
Excellent
organizational skills with the ability to manage multiple priorities and
meet tight deadlines.
Proficiency
in Microsoft Office Suite (Word, Excel, Outlook). Experience
with HR software (e.g., ADP, Ease) a plus.
Ability
to collaborate effectively with internal teams and external partners.
Position Details:
Located
in our Petaluma office (not available for remote or hybrid work)
Full-Time
Position
Benefits:
Medical,
Dental and Vision coverage
Paid
Holidays
401(k)
with company matching
Paid
vacation and sick time
About Collateral Specialists
Collateral Specialists is a nationwide inspection company
that provides site, equipment, and floor plan
inspections to banks and financial institutions. We
have a team of 800 experienced professionals that are supported by our three
offices across the United States. For nearly 30 years
we’ve provided the industry with excellence in inspection reporting and
industry leading customer service.
Job Type: Full-time
Pay: $21.00 - $24.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k)
matching
Dental
insurance
Health
insurance
Life
insurance
Paid
time off
Vision
insurance
Schedule:
8 hour shift
Education:
High
school or equivalent (Preferred)
Experience:
Customer
service: 1 year (Preferred)
Work Location: In person