The Berkeley Symphony seeks a Summer Administrative Assistant from May 15 – August 15, 2024. 20-35 hours/week, schedule to be determined by mutual agreement. Start and end dates are negotiable. The Assistant generally works onsite at the Berkeley Symphony office during office hours (Monday – Friday 9:30am-5:00pm), with an occasional need for evening or weekend hours.
Background
The Berkeley Symphony’s adventurous concert programs combine innovative new works with traditional classical repertoire to engage the curiosity, spirit, and intellect of our audiences. In addition, our award-winning Music in the Schools program brings symphony musicians into Berkeley public elementary school classrooms. With our public concerts and education programs, we serve over 7,500 people per year.
The Berkeley Symphony is an open, inclusive, and welcoming organization for all. Applicants from diverse backgrounds are strongly encouraged to apply.
Position Summary
The Summer Assistant supports the Executive Director in all aspects of Berkeley Symphony’s administrative functions. Areas of responsibility include:
Development Support
● Enter donations into donor database, produce and mail acknowledgement letters as instructed.
● Coordinate all phases of the Spring Appeal campaign: build mailing lists, draft and proofread letters, oversee the printing and mailing process, track and acknowledge gifts.
● Monitor the grant application process according to the internal grant calendar, ensuring that applications are completed and submitted according to the funding guidelines.
● Research new grant opportunities as requested.
● Attend and support fundraising events as needed.
Marketing Support
● Review the Berkeley Symphony website to ensure that the site information is accurate and up to date.
● Assist Marketing staff in processing the sale of program ads.
● Proofread communications materials as requested.
General Administration and Program Support
● Attend and support concerts and events as requested. This may require light lifting and the availability to work some nights and weekends.
● Perform other duties as assigned by the Executive Director.
Qualifications
● Professional demeanor with excellent interpersonal, verbal and written communication skills.
● Customer service orientation
● Outstanding attention to detail, organizational skills, and commitment to quality.
● High aptitude for technology, comfortable with learning and adapting to new software platforms.
● Willingness and ability to do light lifting.
● Sense of humor
● Experience working in a small, non-profit organization a plus.
● Interest in and appreciation of classical music.
To apply
Send cover letter and resume. Position open until filled.
No phone calls please.