Position Title: ÆRENA Galleries & Gardens, Registrar
Position Status: Full-time, Salaried
Reports to: Director of Operations
Location: Multiple Napa Valley Locations
Supervisory Responsibility: Inventory, Consignment Lead, Scheduling
Position Summary:
The Registrar position’s core purpose is to maintain and refine the system for all consigned and owned inventory. Ensuring that items are being properly coded and priced for the most effective inventory turn is critical for the business. The fast-paced position requires a high level of attention detail and organization. The register will be working with multiple departments within the organization, including the sales team, accounting and administrative/operations personnel.
Essential Job Responsibilities:
Scheduling/Coordinating delivery of works, communicating with shippers & art handlers
Consignment and Return to Artist (RTA) agreements
Managing digital selling platforms with direction
Gallery coverage when needed
Communication with artists
Inventory distribution and transfers
Inventory data entry, tagging, tracking
Warehouse organization system
Photo Documenting & condition reports
Maintaining the art gallery's computer database related to inventory
Managing the calendar for deliveries, shipping, and exhibition installation and deinstallation
Managing and overseeing loans of artwork to Strategic Business Partners
Caring for and preserving works of art
Support shipping as needed
Ongoing Audits verifying pricing and location
Weekly Planning meetings with Director of Operations
Qualification Requirements:
· Computer proficiency: Microsoft Word, Excel, Outlook, Photoshop
· Ability to prioritize and get things done in a rapidly changing environment.
· Must be able to balance the aesthetic/business/marketing /management demands
· Must have a strong, unique personal aesthetic and the confidence to stand behind it.
· Exemplary interpersonal communication skills.
· Team player with enthusiastic outlook and creative mind.
· Valid CA Driver's license.
Education / Experience Requirements:
· 2-3 years experience in art operations
· B.A./B.S. degree preferred, but not required
Physical Requirements:
· Must be able to lift up to 40 pounds
· Must be able to work standing and walking for extended periods of time
Non-Essential Duties & Requirements:
· The above information is representative of the work performed in this position, however it is not all-inclusive. The omission of a specific duty or responsibility does not exclude it from the position if the work is similar or related to the essential duties and responsibilities