A solo boutique immigration law practice, located steps from the Union Square, that primarily defends vulnerable families facing removal in immigration court, handles asylum and humanitarian visas, and guides relatives through family-based petitions is expanding. We are looking for a compassionate bilingual teammate who will help run the daily office operations and quickly learn to provide legal casework support. Both our clients and you will know you each other by name and you will become part of their guiding light through the immigration process.
Duties
Client intake and follow-up via calls/texts/email/mail in Spanish & English.
Scan, label, and organize digital and paper files, maintain evidence indexes.
Generate invoices, track payments under attorney oversight.
Log USCIS/EOIR notices, prep FedEx/USPS shipments, and keep the office stocked.
Translate documents with LLM’s help and provide interpretation services;
Correspond with EOIR (immigration court), USCIS, and ICE on routine matters;
Process criminal and immigration background requests;
Assist attorney with legal casework by completing data entry, filling out simple forms using e-Cerenade, gathering and organizing evidence, and completing other duties, as requested.
Growth Opportunities:
As you master the front office workflow and basic legal casework support, you will gradually assist with preparing more complex immigration forms and client declarations, assembling application packets, drafting motions and exhibits for immigration court, researching country conditions and other advanced case management —setting you on a clear path to paralegal promotion.
Must Have Qualities & Skills:
Fully bilingual (Spanish & English) - 90 % of our clients are Spanish speaking.
Detail oriented - high attention to detail is a must.
Eager to learn & grow - The role evolves quickly; strong interest in receiving training and constructive feedback; quick learner and self-starter.
Tech savvy - We live in PDFs, cloud folders, Excel spreadsheets, various software platforms and currently embracing LLM technology.
Compassionate & patient - Many clients have survived trauma and are currently under extreme stress; We are looking for someone compassionate, calm under pressure, and passionate about immigrant justice.
Honest & discreet - You will handle sensitive personal histories and legal documents.
Dedicated & reliable - Our office and clients need a team member we can count on.
1 + year admin or customer service experience - You already know how to keep an office running with a prior experience in an administrative, customer-service, or receptionist role.
Bonus points for college degree or Paralegal Certificate, any prior law firm experience, exposure to immigration law, Google Workspace, Cerenade/eImmigration, and billing or Monday case management software familiarity.
Compensation & Benefits
Hourly rate: $24 – $29 (Depending on Experience and Education Level)
Performance Bonuses: tied to accuracy, mastering core duties, turnaround and firm profit
Generous Paid time off: 3+ weeks accrued (per year) of PTO/sick leave combined + 11 paid federal holidays
Retirement plan with firm match
Health insurance option is negotiable for the right candidate after probation period
How to Apply
Send a PDF résumé with at least 2 professional references via Craigslist with the subject line “Craigslist: Legal Admin – [Your Name]”. In your message, please include: a brief bilingual (English & Spanish) (<300 words) cover letter with a short paragraph of why you are passionate about helping immigrants. If selected for interview, we will email you from our firm domain for scheduling.
Applicants move quickly through a short language & accuracy exercise, an interview, and reference check. Target start date: 1-4 weeks (before end of August 2025)