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Contractor in San Leandro is looking to hire an AP Accountant.
Excellent full-time or part-time position. Monday-Friday, no weekend hours. Competitive hourly rate.
Provides financial, administrative and clerical support to the accounting department of the company. Complete payments and control expenses by processing, verifying and reconciling invoices. Day-to-day management of all payment cycle activities in a timely and efficient manner.
Job Responsibilities and Duties:
Keeping track of all payment and expenditures, including reconciliation of statements, acquiring invoices from purchasing and entering invoices into Foundation.
Printing of and ensuring accurate job cost reports to PM’s and executives.
Have a thorough knowledge of the job cost reports and can identify errors before submitting to executives.
Working closely with the Director of Procurement on job cost invoices.
Route job costed invoices to the appropriate Project Manager and if flagged, make requested changes.
Verify that entries to cost codes/GL accounts are correct.
Managing the cash sheet on a daily basis (downloading daily bank transactions and ensuring that all ACH, AP and Payroll checks are entered).
Uploading AP checks and ACH transactions onto the bank website for ACH/Check Positive Pay and approving any transactions that have exceptions.
Managing vendor database, requesting subcontractors COI and keeping information up to date.
Responding to vendor inquiries, managing accounts payable email.
Enter G&A invoices, process weekly check runs and manual check payments (FTB, Payroll Taxes, SDU, WEX, etc.).
Enter American Express statements for month-end.
Clearing internal invoices monthly.
Entering monthly union reports in AP to be paid by the 15th of each month.
When A/R payments are received for projects, updating weekly A/P spreadsheet for which invoices are to be paid for the following week’s check run.
Managing A/P lien waivers, printing and attaching to checks when mailing out.
Back-up for A/R check deposits when other accountant is out.
Occasionally attend weekly job cost meetings.
Backup for Senior Accountant’s duties.
All other duties as assigned.
Job requirements:
2-5 years of prior bookkeeping/accounting experience
Strong accounting background
Proficiency with accounting software
Proficiency in Microsoft Teams, Outlook, Word, and Excel
Exceptional written and verbal communication skills
High degree of accuracy and strong attention to detail
Ability to multi-task and manage priorities
If you’re interested in learning more about this opportunity, please reply with a PDF copy of your resume.