Facilities Coordinator

Description JOB SUMMARYThe purpose of this position is to provide assistance to the facility management team to ensure the successful completion of client facility needs.ESSENTIAL DUTIES AND RESPONSIBILITIESResponds to client inquires and concerns. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction.Creates work orders and assigns work orders to multiple technicians subcontractors and vendors. Communicates work orders to technicians and assists management in resolving problems.Provides reports on open and closed work orders and checks status with the appropriate technician or vendor.Maintains files on work orders proposals and department files.Creates vendor files and checks accuracy on completed paperwork submitted by vendors.Trains vendors on work order and billing procedures. Processes invoices and ensures proper cost center coding.Assists with the inspections on the facility campus.Uses pc and/or PDA for work order system email ESS and training.Assist with process and procedure training.Other duties may be assigned.Requirements MUST HAVES:Minimum of two years of related experience and/or training in facilities coordination.High school diploma or general education degree GED required.COMMUNICATION SKILLSAbility to comprehend and interpret instructions short correspondence and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence.Ability to respond to common inquiries or complaints from clients co-workers and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.FINANCIAL KNOWLEDGERequires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.REASONING ABILITYAbility to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.OTHER SKILLS and/or ABILITIESBasic skills with Microsoft Office Outlook. Physical requirements include stooping standing walking climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more.SCOPE OF RESPONSIBILITYDecisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .