Graduate Program and Academic Personnel Analyst
Film and Media Studies
Summary of Job Details
In collaboration with the Business Officer and the Faculty Director of Graduate Studies, assists in coordinating a variety of functions within the graduate student program. Assists with the coordination of graduate student recruitment, admissions, and orientation. Assists students with information on program requirements, petitions, financial aid, policies and procedures, registration and enrollment procedures. Monitors each student's progress and assures that graduate students meet the academic, teaching and research requirements. Is well versed in Graduate Division policies and acts as liaison with the Graduate Division.
Also responsible for coordinating and administering all academic personnel actions for permanent faculty, continuing lecturers, temporary faculty, Associates, and TA's, including faculty retentions, merits and promotions, lecturer reviews, leave requests, and retirements. Responsible for coordinating and processing the hiring and payroll of all academic employees. Maintains a broad knowledge and functional understanding of all academic personnel policies and procedures. Provides consultation and advice to the Department Chair, Business Officer, and faculty regarding academic personnel policies. Assists in preparation of all academic recruitment cases and ensuring that overall general procedures are followed.
Required Qualifications
High School Diploma or GED.
1-3 years office and administrative experience.
Thorough knowledge of administrative procedures and processes including word processing, spreadsheet and database applications.
Possess good verbal and written communication skills, as well as active listening skills.
Possess good critical thinking, problem-solving skills, and strong decision-making ability.
Ability to work independently, as well as collaboratively with faculty, students, and staff.
Possess high-level of professionalism and confidentiality.
Special Conditions of Employment
Satisfactory conviction history background check
UCSB is a Tobacco-Free environment.
Days/Hours: M-F; 8am - 5pm
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
Application review begins 9/11/24
Apply online at https://jobs.ucsb.edu
Job #72227