Alumni Business & Financial Services Manager
UC Santa Barbara, Finance & Administration
Summary of Job Details
Under the general direction of the Senior Director for Business Operations, Division of Institutional Advancement and with a high level of autonomy, the Alumni Business Services & Financial Manager has responsibility for management and oversight of the department of Alumni Affairs and the UCSB Alumni Association, a 501(c)(3) organization. Provides leadership in financial reporting, financial analysis, annual review coordination and compliance, and financial accounting in compliance with UCSB budget controls and reporting standards. Hires and supervises student employees involved in financial operations. Maintains and effectively implements a broad knowledge of financial theories and principles, University policies and procedures.
Generates budget information for Ad-Hoc financial reports for the Executive Director of Alumni Affairs, the CFO of External Relations, the VC for External Relations and/or the Senior Director. Serving as a Business Officer for Alumni Affairs the incumbent is a technical leader with broad expertise, reconciliation, FYE start up and close, and financial reporting of expenses on all accounts for the operating budgets.
Assists the Senior Director with all business administration needs. Prepares and processes all paperwork to implement program plans and complete financial transactions. Coordinates programmatic events and provide onsite support when needed. Assists with the management of all Programs web pages and social media. Communicates and establishes relationships with staff and service providers. Tracks Programs' expenses in line with annual budget projections using excel spreadsheets.
Required Qualifications
Bachelor’s degree in related field and/or equivalent experience and/or training.
4-6 yrs of direct experience with accounting principles and financial administration preferably in higher education and/or non-profit.
4-6 yrs of experience in the ability to pay strict attention to detail and prioritize work to meet deadlines among competing demands with minimal errors.
4-6 yrs of experience of sound judgment, maintain strict confidentiality, and work effectively as part of a team environment and as an individual contributor.
1-3 yrs of high proficiency in computer usage with systems including but not limited to the following: Google Suite, MS Word, MS Excel, Box, Adobe Acrobat, Power BI, DocuSign, etc.
Special Conditions of Employment
Satisfactory criminal history background check
UCSB is a Tobacco-Free environment
May be called upon to work occasional evenings and weekends in order to meet critical deadlines or to serve as an on-site cash handler for various Alumni and other divisional events.
Days/Hours: Mon-Fri, 8:00am-5:00pm
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.
Application review begins 8/5/24
Apply online at https://jobs.ucsb.edu
Job #71090