We’re currently recruiting for a Customer Service Account Specialist for a local, family-owned business with a proud tradition of over 50 years of excellence, who firmly believes that quality products come from having a quality team. This is an excellent opportunity for anyone with customer service experience, so if you are interested, submit your resume now!
This is a full-time, temporary opportunity with a pay rate of $20 to $27/hr. The schedule is Monday through Friday, 8am to 4:30pm.
This position does require a background check
Duties & Responsibilities:
Answer inbound phone calls promptly to assist customers with a focus on customer service.
Respond to numerous email requests each day from customers in an efficient, effective, and timely manner, with a focus on customer service.
Inform customers of unit prices, shipping dates, anticipated delays, and answer any questions about products, services, and policy.
Enter customer orders into Syspro (ERP database) in a timely and accurate manner, verifying the accuracy of each order every time and flagging any issues.
Expedite existing orders and notify customers of any pricing issues, delays, or discontinued products.
Send order confirmations to customers, including the most accurate estimated delivery time based on the information on hand.
Check shipment confirmations and enter tracking numbers into the database as needed.
Build and maintain excellent customer relationships through conversations and email exchanges, based on reliable and accurate information provided and meeting customer needs or responding to customer inquiries.
Update Production with issues or delays by researching open jobs in the system, collaborating with Manufacturing and the Shop to identify issues and creating updates in the database.
Seek knowledge and learn continuously about ourproducts to effectively answer product questions.
Release orders that are in suspense by communicating with the Credit / Accounts Receivable clerk and inquiring about customer credit holds then communicating to the distributor about any payments required.
Moderate the Jivo Chat (Spanish communication channel for international Spanish-speaking customers) to identify potential customers, introducing potential customers to clients or end users, assessing customer needs, and making product recommendations.
Collaborate with Sales representatives to best support customers which may include expediting items, following up on inquiries and providing updates and making suggestions on products.
Assist in creating, updating or discontinuing Special Pricing Quotes that have been approved by the Regional Manager of that territory.
Assist in executing the Custom Tool process at the customer’s request, including;
Acknowledging the custom tool request
Seeking Approval of the request with our Production Manager
Finalizing the quote and emailing the customer, Company Rep, and Regional of our offering.
Creating / Updating the custom part number in Syspro
Service Specific Accounts assigned by management with duties such as the following:
Research and rectify order discrepancies
Process RMA’s for missed shipments, short shipments, billing errors etc.
Act as Account Manager for Amazon to include:
Entering orders into our ERP in an accurate and timely manner.
Disputing credits, charge backs, short shipments, or any other type of discrepancy.
Updating their expedited report with accurate ship dates.
Monitor orders from our website for any discrepancies before they get processed.
Maintain name and address changes from distributors.
Complete NAFTA Certificates for purchasing as needed.
Support the Quality Control department with the creation of Certificates of Compliance for customer orders.
As needed and as time permits, support the Shipping Department to include:
Pick and prepare job orders.
Find job orders tied to Sales orders.
Create shipment labels via online Fed EX and UPS system.
Ensure international orders are appropriately boxed and labeled in a compliant and accurate way.
Review, organize and evaluate product stock once it received.
Skills & Qualifications
High school diploma required, Associate’s Degree strongly preferred and Bachelor’s degree preferred.
Minimum 5 years working in a fast-paced, diverse and customer-service environment, preferably in manufacturing industry. small, family-owned business where multiple hats must be worn and administrative support with employees and customers was demonstrated.
Advanced customer service skills, both in person, on the phone, and virtually (email / chat / messaging / online) with ability to put the customer at the center of all areas of work.
At least two years experience with computer software such as Microsoft Office Programs (Word, Excel, Outlook), database software programs (SysPro), internet / website savvy, CRM (Salesforce) preferred.
Ability to effectively work both independently and as part of a team.
Excellent communication skills both verbally and in written format, requires ability to communication verbally and in writing in a professional manner.
We provide equal employment opportunities in hiring, promotion, transfer, compensation, benefits, and all other employment decisions. These opportunities and other conditions of employment are extended to qualified applicants and employees without regard to an individual’s ancestry, race, color, religious creed, sex, pregnancy, genetic information, sexual orientation, gender, gender identity (including transgender) or expression, age, marital status, medical condition, mental or physical disability, national origin, citizenship/immigration status, military or veteran status, or any other protected status under applicable laws.