Description Responsibilities:
Draft and format standard legal documents such as pleadings, correspondence, and memoranda; contribute to the creation of office templates for legal documents.
Monitor deadlines, filings, and pleadings using CompuLaw software; occasionally calendar important dates.
Prepare, finalize, and file pleadings in federal and state courts, including electronic filing; create Table of Contents and Table of Authorities for motion pleadings.
Review and manage discovery requests and responses; prepare response templates and review client documents for production; serve final discovery documents.
Organize and maintain electronic files in the document management system.
Proo all documents for accuracy and completeness before distribution or filing.
Coordinate travel arrangements for attorneys and schedule meetings, such as depositions and mediations.
Assist attorneys with CLE compliance, presentations, business development activities, and non-billable tasks.
Manage conflict checks and client intake process for new matters.
Handle expense reimbursements for assigned attorneys.
Maintain confidentiality of sensitive information.
Manage incoming and outgoing communications, including mail, email, and interoffice correspondence.
Anticipate the needs of attorneys to optimize efficiency, such as drafting correspondence and preparing meeting materials.
Communicate professionally with clients, opposing counsel, vendors, and court personnel.
Develop, implement, and maintain organizational systems to enhance efficiency.
Requirements
Requirements:
Minimum 4 years of experience as a legal assistant or paralegal in a heavy litigation firm, preferably in civil litigation with bonus points for employment litigation experience.
Strong organizational skills, excellent written and verbal communication, attention to detail, punctuality, and ability to work collaboratively.
Proficiency in Document Management Systems, Microsoft Word and Excel, TOC/TOA, calendaring software (e.g., CompuLaw), Adobe Acrobat, and Outlook.
Experience with Nuance PDF, Relativity, Best Authorities, ChromeRiver, PowerPoint, and other document review systems is advantageous.
Willingness to learn new software and technologies with provided training.
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