Job Title: Invoicing Specialist (Shop Location, Sat–Tues, 9am–2pm)
Company: Army Mechanics
Location: Escondido, CA (On-site at Shop)
About Us:
Army Mechanics is a leader in mobile and shop-based vehicle repair, serving Amazon fleet vehicles and local clients with a commitment to quality, reliability, and customer service. We’re expanding our team and seeking a detail-oriented Invoicing Specialist to join us at our shop location.
Position Overview:
The Invoicing Specialist will be responsible for processing all invoices and parts orders, maintaining accurate records, and ensuring timely billing using Auto Leap. This role is strictly focused on invoicing and related administrative tasks—no mechanical work required.
Schedule:
Saturday through Tuesday
9:00 AM to 2:00 PM
On-site at our Escondido shop
Key Responsibilities:
Prepare and issue accurate invoices for completed jobs using Auto Leap
Process parts orders and maintain billing records
Log invoices in ClickUp and accounting systems
Follow up on outstanding payments as needed
Maintain organized digital records and documentation
Communicate with the Invoicing Manager and Administrative Assistant for training and process updates
Participate in initial training with current staff (JP and Sarah)
Ensure all invoices are sent within 24 hours of job completion
Qualifications:
Experience with invoicing or billing in a service or automotive environment preferred
Proficiency with Auto Leap (or similar software); training provided
Strong computer skills (Google Suite, ClickUp, email)
Excellent attention to detail and organizational skills
Ability to work independently and as part of a team
Strong communication skills
Reliable and punctual
Compensation:
Hourly wage, commensurate with experience
Bi-weekly pay schedule
Why Join Army Mechanics?
Supportive, collaborative team environment
Opportunity to learn and grow with a growing company
Modern tools and streamlined processes (Auto Leap, ClickUp)
Focused, manageable workload—no sales or mechanical duties
How to Apply:
Send your resume and a brief cover letter. Please include “Invoicing Specialist Application” in the subject line.