Job Overview: The Administrative Assistant at CCS Facility Services will be responsible for overseeing the day-to-day administrative support functions under the Office Manager. This role requires a proactive and adaptable professional who can manage various tasks, and ensure a smooth workflow. The ideal candidate will be adept at multitasking, possess strong organizational skills, and have a keen eye for detail.
Key Responsibilities:
Answer Phones
Greet Customers and guest.
Manage task as assigned by office manager.
Manage office equipment and technology resources.
Troubleshoot basic IT issues or liaise with the IT department for resolution.
Coordinate employee recognition program.
Coordinate meetings, conferences, and events, both internal and external.
Manage mobile devices for all personnel.
Maintain customer contact lists.
Qualifications:
Bilingual (English, Spanish) required.
Proven experience as an Administrative Assistant or in a similar administrative role.
Excellent organizational and multitasking abilities.
Strong communication and interpersonal skills.
Intermediate to advanced Microsoft Excel capabilities.
Ability to work independently and collaboratively in a fast-paced environment.
High level of discretion and confidentiality.
Education and Experience:
Bachelor's degree in Business Administration or a related field preferred.
Previous experience in administrative assistant is highly desirable.