CYP Regional USDA Child and Adult Care Food Program Clerk

Summary The purpose of this position is to implement and ensure timely operation and record keeping of the United States Department of Agriculture (USDA) Child and Adult Care Food Program (CACFP) in the Child Development Centers (CDC), School Age Care (SAC) programs, and participating Child Development Homes (CDH) in a metro area. Responsibilities The Regional USDA Clerk performs a combination of duties related to timely operation and record keeping of the USDA CACFP across the Child and Youth Programs (CYPs) in a metro area. Duties are related to record keeping and reporting, training and program support and compliance with the USDA program. These tasks are summarized below. Record Keeping and Reporting Prepares, maintains and submits reports, records and financial data pertaining to CACFP rates, meals, attendance and claim reimbursement for the metro area. Ensures records are accurate, up-to-date and readily available. Prepares, maintains and submits reports, records and financial data pertaining to CACFP rates, meals, attendance and claim reimbursement for the metro area. Ensures records are accurate, up-to-date and readily available. Designs, implements and maintains specialized and general office filing and record keeping systems for metro area. Provides input to visiting auditors representing USDA Headquarters. Initiates responses for audit findings. Provides input for the USDA administrative budget and maintains record of approved budgetary expenditures. Reviews budgets monthly to ensure accuracy and requests modifications from USDA headquarters to ensure the reimbursement is the maximum amount. Training and Program Support Establishes contact with State, Federal and local resource personnel to obtain current information and educational resources related to food, sanitation, and nutrition as related CACFP. Liaisons with personnel at USDA headquarters for clarification and updates of policies and procedures. Disseminates information to CYPs in the metro area, including but not limited to CACFP; CACFP-related training; and family income regarding free, reduced, or paid meal status. Conducts training for CYP food service employees and CDH providers on topics such as record keeping, claim requirements, sanitation procedures, menu planning, and program eligibility. Works with the CYP food service employees and CDH providers to ensure proper menus are being implemented according to USDA guidelines. Provides guidance and expertise to CYP personnel as needed. Compliance Monitors each facility and participating CDH by performing unannounced visits to ensure that CACFP guidelines are being followed. Additional Responsibilities Serves as a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect. Completes all Department of Navy (DON) training requirements. Performs other duties as assigned. Requirements Conditions of Employment Qualifications Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs. A qualified candidate possesses the following: High School graduate or equivalent AND 2 years or administrative experience. Knowledge of the USDA CACFP program and other work programs, priorities, and policies of the office sufficient to deal with the issues required to prepare documents required by the USDA program and maintain all required records. Working knowledge of nutrition, food handling, sanitation and child and youth development techniques and methodology to ensure compliance with standards. Knowledge of general office automation software, practices and procedures in order to accomplish various work assignments. Ability to maintain accurate reports and records and military style documents Knowledge and skill to coordinate work with other offices and individuals in need of information. Ability to speak to small groups and individuals to provide needed training and assistance to program participants. Ability to effectively communicate and follow directions verbally and in writing in English. Possess strong interpersonal skills. Experience working with military families and an understanding of military lifestyles is preferred. Ability to favorably pass a pre-employment physical, provide evidence of immunization and be free from communicable disease. Ability to satisfactorily complete all background checks. Education Must provide a copy of your H.S. Diploma, GED, or College Transcripts (showing degree awarded/conferred) when you apply. Note: If your degree has not been awarded and/or you possess certificates of completion for DoD approved competency-based training courses, and/or a valid CDA/MSA credential(s), you MUST also provide a copy of your HS Diploma or equivalent. Additional Information Executive Order 12564 requires a Federal workplace free of illegal drugs. According to the Executive Order, all Federal employees are required to remain drug free throughout their employment. Commander, Navy Installations Command is a Drug-Free Federal Workplace. The use of illegal drugs will not be tolerated, and use of or intoxication by illegal drugs will result in penalties up to and including removal from Federal Service. All individuals involved in the provision of child care services on a Department of Navy (DON) installation or in a DON-sanctioned program must complete the Installation Records Check (IRC). The IRC includes a check of the Substance Abuse Rehabilitation Program (SARP) records in the Alcohol and Drug Management Information Tracking System (ADMITS) database, a check of the Family Advocacy Program (FAP) records in the Fleet and Family Support Management Information System (FFSMIS), and an installation security/base check via the Navy Justice Information System (NJIS) database and/or other law enforcement systems. This information will be used to determine suitability for the applicant in accordance with criteria for automatic and presumptive disqualifiers, per DoDI 1402.05. Per Department of Defense Instruction (DoDI) 1402.05 Background Checks on Individuals in DoD Child Care Services Programs, incumbents will be automatically disqualified for a conviction in either civilian or military court (to include any general, special, or summary court-martial conviction or if they received non-judicial punishment [under Article 15 or chapter 47 of Title 10, U.S.C]) for any of the following: a sexual offense, any criminal offense involving a child victim, or a felony drug offense. Additionally, the incumbent will be automatically disqualified if he/she has been held to be negligent in a civil adjudication or administrative proceeding concerning the death of or serious injury to a child or dependent person entrusted to the individual's care. Non-U.S. citizens with fewer than three years of recent residential history in the U.S. may be determined ineligible for employment. Some positions have special requirements. Selectee may be required to complete a one (1) year probationary period. Participation in Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee's eligibility to work in the United States.