Hello, we're a small industrial distributor in the Miramar area looking for part time accounting help (the working hours are flexible), assisting with A/P, A/R, rec's, and assorted bookkeeping responsibilities. We can train, this is a good opportunity for someone with some experience looking to expand their knowledge by learning a new system.
We use QuickBooks Enterprise as well as an ERP system called dataware.
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Unfortunately, this position does not lend well to working from home, please do not contact us with remote bookkeeping offers. Here are more details:
- PERFORM DOUBLE CHECK AUDIT OF VENDOR TERM INVOICES AND CREDIT CARD TRANSACTIONS.
- PROCESS CUSTOMER PAYMENTS
- PERFORM CUSTOMER CORRESPONDENCE REGARDING PAST DUE INVOICES
- AUDIT VENDOR PRODUCT RETURNS
- UPDATE DATAWARE ITEM CARD PRICING FOR ANY DISCREPANCIES NOTED IN DOUBLE CHECK AUDIT.
OBJECTIVES
- ASSURE VENDOR PURCHASES (PRICE AND QUANTITY) FOR BOTH VENDOR TERM INVOICES AND VENDOR CREDIT CARD TRANSACTIONS ARE VERIFIED IN DATAWARE. ALL DISCREPANCIES ARE NOTED ON THE VENDOR INVOICE.
- ASSURE VENDOR RETURNS PER THE WEEKLY DATAWARE REPORT ARE PROPERLY CREDITED BY THE VENDORS AND THE VENDOR CREDITS ARE PROPERLY PROCESSED IN THE ACCOUNTING SYSTEM IN A TIMELY MANNER.
- ASSURE ALL UNAUTHORIZED SALES TAX CHARGES BY VENDORS AS IDENTIFIED ON THE WEEKLY “CAPITAL ONE CREDIT CARD TRANSACTIONS REPORT” ARE CREDITED BY THE VENDORS AND PROPERLY PROCESSED IN THE ACCOUNTING SYSTEM IN A TIMELY MANNER.
- ASSURE ALL VENDOR TERM INVOICES AND VENDOR CREDIT CARD PURCHASES ARE PROPERLY PROCESSED IN THE ACCOUNTING SYSTEM INCLUDING IDENTIFICATION OF THE INVOICE NUMBER, P.O. NUMBER, SALES TAX, FREIGHT CHARGES.
- ASSURE VENDOR INVOICES PROVIDING TERM DISCOUNTS ARE PROCESSED TIMELY.
- ASSURE ALL MISSING SUPPORT IDENTIFIED ON THE WEEKLY “CAPITAL ONE CREDIT CARD TRANSACTION REPORT” ARE RECEIVED AND PROCESSED WITHIN A TIMELY MANNER.
- MANAGE CUSTOMER CORRESPONDENCE TO ACHIEVE A HEALTHY CUSTOMER A/R AGING.
- ASSURE ALL PRODUCT RETURNS TO VENDORS ARE PROPERLY ACCOUNTED FOR.
DAILY/MONTHLY RESPONSIBILITIES
- COMMUNICATE/FOLLOWUP WITH VENDORS REGARDING REFUNDS FOR UNAUTHORIZED SALES TAX CHARGES REFLECTED ON THE WEEKLY “CAPITAL ONE CREDIT CARD TRANSACTION REPORT”.
- COMMUNICATE/FOLLOWUP WITH INTERNAL STAFF REGARDING UNPROCESSED CHARGES NOTED ON THE WEEKLY “CAPITAL ONE CREDIT CARD TRANSACTION REPORT”.
- AUDIT (DOUBLE CHECK) THE CREDIT CARD CHARGES AND VENDOR TERM INVOICES TO DATAWARE SYSTEM.
- PROCESS THE AUDITED CREDIT CARD CHARGES AND VENDOR TERM INVOICES IN THE ACCOUNTING SYSTEM.
- PERIODICALLY AUDIT THE OPEN VENDOR CREDIT CARD CHARGES (ITEMS NOT RECEIVED INTO DATAWARE) TO VERIFY THEY HAVE BEEN RECEIVED IN THE DATAWARE SYSTEM.
- FILE VENDOR CHECKSTUB/SUPPORT IN VENDOR FILE. (.5 HOUR PER WEEK)
- UPDATE THE ITEM CARD IN DATAWARE FOR PRICE DISCREPANCIES NOTED ON THE VENDOR TERM INVOICE AND CREDIT CARD TRANSACTIONS.
- BIMONTHLY CORRESPOND TO CUSTOMERS REGARDING PAST DUE INVOICES. (2 HOURS PER WEEK)
- CREATE BANK DEPOSIT FOR CUSTOMER CHECKS. PROCESS CUSTOMER PAYMENTS IN ACCOUNTING SYSTEM. RETRIEVE AIRSUPPLY CUSTOMER FILES (MARK THEM PAID AND FILE IN “PAID” FILE CABINET. (1.5 HOURS PER WEEK)
- VALIDATE THE VENDOR PRODUCT RETURNS NOTED ON THE WEEKLY REPORT “DATAWARE PRODUCT RETURNS “ARE PROPERLY CREDITED (CREDIT MEMO OR CREDIT CARD REFUND) AND PROCESSED IN THE ACCOUNTING SYSTEM.