Law Office, Real Estate and Property Management office seeking the assistance of a highly organized and professional individual to serve as a Receptionist /Administrative Assistant. You must be confidential, accountable, flexible, proactive, and reliable.
We are seeking to add a receptionist/administrative assistant to our team. Excellent opportunity for advancement in a rapidly growing company. Familiarity with the accounting, legal and the building industry is helpful. Candidate should be an enthusiastic team player, energetic, have solid communication skills, and have the ability to multitask. Knowledge of the Microsoft Office Suite of applications, experience with multi line phones and a valid driver's license are required.
Duties:
Assist company primaries
Answer multi-line telephone, take messages, forward calls and keep daily log
File organization, including creation and upkeep.
Prepare monthly newsletters
Filing
Maintenance and complete understanding of all business equipment in front office
Ability to effectively and independently manage multiple tasks in a fast paced work environment
Order supplies
Copying/scanning/faxing
Perform some data entry
Maintains solid customer relationships by handling questions and concerns with speed and professionalism and direct the call to the appropriate co-worker
Assist the Property Management Team with maintaining occupancy.
Maintain and update the spreadsheets.
Assist with completing all applications for tenancy
Assist in serving the appropriate notices regarding rent increases, delinquent rent and other lease infractions.
Ensure all open and close procedures are completed daily
Report resident issues such as neighbor disputes, renewal terms, and maintenance repairs
Occasional errands
Other office duties as assigned
Desired Personal Qualities
An amazing attitude and extraordinary customer service skills
Able to work effectively in a team environment under time constraints
Strong organizational skills and exceptional attention to detail and problem solving ability
A self-starter who can work independently on multiple, time sensitive tasks and manage priorities effectively
Ability to adapt to a rapidly changing business and technology environment
Attention to detail and follow through and reliable and punctual
Excellent communication skills both written and oral
REQUIRED SKILLS, EXPERIENCE & QUALIFICATIONS:
At least 2 years of prior experience in an office setting.
Proficient in Word, Excel, Outlook, Adobe, we use Rent Manager property management software – excellent computer skills - a must
Good typing skills
High School graduate or GED, college - a plus
Excellent interpersonal and communication skills
Must always project a professional appearance
Must have a vehicle and current CA driver’s license