Job Summary:
We are seeking a detail-oriented Fiscal Coordinator to support our finance team by processing invoices, managing vendors, and maintaining accurate financial records. The ideal candidate will have experience in nonprofit accounting, proficiency in QBO and Excel, and a strong commitment to cultural competency and financial integrity.
Key Responsibilities:
Accounts Payable Processing
Review and ensure proper coding of invoices according to funding sources, grants, and budget allocations.
Verify vendor invoices for accuracy, approvals, and compliance with organizational policies.
Reconcile vendor statements and address discrepancies promptly.
Financial Record-Keeping & Compliance
Maintain accurate AP records, including invoices, receipts, and payment confirmations.
Assist in grant-related expense tracking and reporting.
Ensure compliance with tribal, federal, and state financial regulations.
Assist in financial audits as needed.
Maintain confidentiality and accuracy in all financial transactions.
Collaboration & Communication
Work closely with finance staff, program managers, and external vendors to resolve payment issues.
Support budget tracking by providing accurate AP data to finance leadership.
Assist in improving financial workflows and efficiency.
Cash Reconciliation
. Work closely with CFO on Monthly reconciliation of Cash Accounts
Qualifications & Requirements:
Associate’s degree in Accounting, Finance, Business Administration, or a related field (or equivalent experience).
Minimum 2 years of accounts payable or general accounting experience (preferably in a nonprofit).
Proficiency in QuickBooks and Microsoft Excel.
Strong understanding of basic accounting principles and financial compliance.
Experience working with grant-funded budgets and nonprofit financial management is a plus.
Excellent attention to detail, organizational skills, and ability to meet deadlines.
Ability to handle sensitive financial data with discretion and professionalism.
Strong communication skills and commitment to cultural competency and working with Native communities.
Preferred Skills:
Knowledge of purchase order systems and procurement processes.
Ability to troubleshoot invoice discrepancies and vendor issues efficiently.
PT with potential of becoming FT